Placer County

(Unclassified)

To plan, direct, administer, and manage assigned teams; to develop, manage, monitor, and review the activities of major and significant County-wide operations, budgets, projects, and programs that often require working with complicated logistics of interdepartmental and/or interagency cooperation; to perform the most complex and difficult administrative, budgetary, statistical, and other management analyses in the implementation of various special projects with Countywide impact; to serve as a positive and motivational leader of professional and technical employees; and to participate as a positive and cooperative team member.

The Management Analyst job series represents professional positions responsible for establishing, maintaining, and monitoring a variety of administrative policies, budgets, fiscal processes, and organizational and legislative issues on a Countywide basis, as well as serving as a liaison to departments and providing support to departments as a representative of the County Executive Office.  While typically allocated to the County Executive Office, positions with oversight for a major Countywide programs(s), including budget and contract administration, policy development and implementation, and the management and coordination of work assigned to multiple departments on behalf of the County Executive, may also be allocated at the department level with CEO approval.

The Principal Management Analyst level is the highest and most advanced professional level in the job series. Incumbents assume substantive and significant responsibilities for Countywide programs with overarching impact, specialized projects, and/or initiatives, as well as ongoing support for assigned departments. Positions may be high profile or of a politically sensitive nature that often require working with complicated logistics of interdepartmental and/or interagency cooperation. Incumbents perform the most difficult analytical duties with considerable latitude to exercise independent judgement and decision making. Incumbents serve as a primary representative of the County Executive Officer and are technical experts in the development of budgets and interpretation of guidelines for a major functional area or assigned Countywide programs. Typical assignments are either as the manager of a team or manager of a major program or budget. 

The Principal Management Analyst classification is distinguished from the Senior Management Analyst by the level, impact, and complexity of Countywide programs and assignments, latitude to exercise independent judgement, consequence of error, and decision-making, particularly when representing the County Executive Officer in meetings with other agencies, boards and commissions, and community groups. Incumbents also manage diverse, multi-departmental programs to attain County objectives. 

This series is distinguished from the Administrative and Fiscal Officer Series in that the latter is primarily responsible for managing the budget and administration process for an assigned department/division, whereas classifications in the Management Analyst series review, coordinate, and manage these processes across multiple departments in support of the Countywide budget or a Countywide program. 

Receives general direction from the County Executive Officer or Assistant County Executive Officer or their designee.

May exercise direct supervision over professional, supervisory, technical, and clerical staff.

Duties may include, but are not limited to, the following:

For all assignments:  

• Serve as subject matter expert in areas of specialty or designated responsibility; act as resource to departments, the County Executive Officer, the Board of Supervisors, and other management staff.
• Identify, plan, and implement programmatic goals, objectives, and priorities with areas of responsibility in a manner consistent with the County’s overall goals and objectives; develop strategies and tactics for the successful achievement of set goals and objectives; direct and coordinate the implementation of strategies.  
• Plan, direct, manage, and monitor the conduct of various administrative and operational analyses, studies, and audits; manage and participate in data collection with regard to needs assessments, benchmarking, training needs identification, performance evaluation, and operational reviews of designated responsibilities; evaluate success of progress and provide feedback.
• Provide policy, program, and procedural direction to assigned teams and areas of responsibility; review financial reports and budgets to provide fiscal direction; prepare budgets and make recommendations in support of the County’s goals and objectives; evaluate success of progress and provide feedback.
• Direct, manage, and monitor assigned teams; plan, prioritize, and assign work activities of team members; act as a primary resource to assigned team members; provide input to team members regarding sensitive and/or complex issues; provide direction, goals, suggestions, and guidance to team members.
• Oversee and monitor the operations and administration of teams; participate in staff selection; coordinate training, conduct performance evaluations, recommend discipline, and maintain high standards to ensure efficient, professional operations. 
• Develop, manage, implement, and maintain major Countywide initiatives, programs, or projects; lead team meetings in a positive and motivational manner; make decisions with the long-term benefit of the County in mind; coordinate interjurisdictional, interdepartmental, and/or interagency activities; communicate to appropriate County entities.
• Provide lead departmental support as assigned; serve as liaison between assigned departments and the County Executive Office; review and analyze departmental operations, activities, and budgets and provide recommendations and alternative solutions; review and analyze policies and procedures and assist in the identification of opportunities for improvement and development of new policies and procedures.
• Review, analyze, and administer assigned program practices; identify, develop, and implement improvements and program enhancements
• Build and maintain positive working relationships with coworkers, other County employees and managers, key stakeholders, and the community utilizing accepted principles of effective customer service.
• Direct and manage the work of consultants; assist in the preparation of requests for proposals, review bids, interview and select consultants; manage workflow, set expectations and priorities, and monitor outcomes; develop, administer, and negotiate contracts.
• Maintain awareness of and participation in the external professional environment and resources to ensure the highest level of professional standards are applied to service delivery within the County Executive Office.
• Represent the County of Placer and its County Executive Office to the public and to other agencies in a positive and productive manner. 
• Develop and conduct presentations; respond to questions from various groups, including boards, committees, community groups, and the public.
• Build and maintain positive working relationships with coworkers, other County employees, and the public using principles of effective customer service. 
• Perform related duties as required.

In addition to the duties cited above, when assigned to the Board of Supervisors:

• Attend meetings of and provide support to the Municipal Advisory Councils established by the Board of Supervisors.
• May sit with the Board as an advisory capacity on all Board of Supervisors Planning Hearings.  
• Represent the Board of Supervisors to other public agencies, community and civic groups, and the general public; respond to and resolve, as appropriate, citizen complaints concerning County operations, procedures, or policies; assist the public regarding expressed concerns or problems.
• Conduct special studies and prepare reports for use by the Board; review and summarize reports and studies for Board members; review and follow up on Board agenda items.
• Represent the Board of Supervisors to outside agencies and organizations; participate in outside community and professional groups and committees; provide technical assistance as necessary.

Experience: 

Five years of increasingly responsible experience in public, administrative analysis or budget analysis, including two years of supervisory responsibility.

Training: 

Equivalent to a bachelor’s degree from an accredited college or university with major course work in business or public administration, political science, finance, economics, or a related field.  

Knowledge of: 

• Principles and practices of public administration, including organizational structure and service delivery systems of county government.
• Principles and practices of public finance, budgeting, fiscal control, and administrative and policy analysis.
• English usage, spelling, punctuation, and grammar.
• Pertinent local, state, and federal laws, guidelines, regulations, and statutes.
• Principles and practices of public finance, budgeting, and fiscal control.
• Principles and practices of project planning and project management.
• Standard and accepted uses and applications of statistics, including calculation of mean and median.
• Standard and accepted modern research techniques, including the use of surveys and questionnaires.
• Principles and techniques of administrative analysis, including workload measurement, workflow and layout, work simplification, and procedure analysis.
• Principles and practices of local government, including county administration, organization, programs, and functions.
• Principles and practices of leadership, motivation, team building, and conflict resolution.
• Communication techniques required for gathering, evaluating, and transmitting information and directing group discussions.
• Principles and practices of general and statistical research, analysis, and presentation.
• Principles and practices of supervision, training, and personnel management.
• Modern office procedures, methods, and standard office equipment, including a computer and related computer equipment.
• Assigned computer software, including word processing, spreadsheet, presentation, and database applications.  

Ability to:

• On a continuous basis, know and understand all aspects of the job; intermittently analyze work papers and special projects; identify and interpret technical and numerical information; observe and problem solve operational and technical policies and procedures; recall and utilize a variety of information; work under time pressure and complete a high volume of tasks; focus on a single task for long periods of time.
• On a continuous basis, sit at a desk or in meetings for long periods of time; intermittently twist to reach equipment surrounding desk; walk, stand, bend, stoop, squat, kneel, or twist, perform simple grasping and fine manipulation; use telephone, write, or use a keyboard to communicate through written means or enter/retrieve data from a computer; lift light weight.
• Apply knowledge in a specific field/area to the needs of the County.
• Read, analyze, evaluate, and summarize written materials and statistical data, including reports, financial reports, and budgets.
• Apply the principles and practices of motivation, team building, and conflict resolution.
• Develop, manage, implement, and maintain major Countywide budgets, initiatives, programs, or projects.
• Understand, interpret, explain, and apply complex rules and procedures.
• Analyze systems and administrative and management practices and identify opportunities for improvement.
• Obtain information through the interview process; successfully accomplish multiple assignments; and interact firmly and courteously with the public.
• Determine effective method of research, compile data, and present in a form most likely to enhance understanding.
• Prepare reports, statistical data, forms, questionnaires, and surveys.
• Analyze problems, identify alternative solutions, project consequences of proposed actions, and implement recommendations in support of goals.
• Interpret and apply pertinent local, state, and federal laws and regulations, including Civil Service rules.
• Work with various cultural and ethnic groups in a tactful and effective manner.
• Communicate clearly and concisely, both orally and in writing.
• Perform the most complex work within the County Executive Office.
• Establish and maintain effective working relationships with those contacted in the performance of required duties.