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State Purchase Card / Travel Program Administrator

Recruitment #140610-UNCF-42

Introduction

A resume and cover letter must be submitted along with your application.

The Office of Management and Enterprise Services (OMES) is a government agency providing services to other Oklahoma government agencies. We work toward the goals of capitalizing on available resources, continuing to seek cost saving opportunities and elevating our level of service. Our mission is to be a “FAST” agency: Flatter, Agile, Streamlined, and Technology-enabled.  We are seeking a full time, unclassified State Purchase Card / Travel Program Administrator with the Central Purchasing Division in Oklahoma City. We offer a comprehensive Benefits Packet, and a competitive annual salary up to $63,000 based on education and experience. 
 
The State Purchase Card / Travel Program Administrator Manages and coordinates activities of State Agency P-Card Administrators utilizing tools such as the Works program provided by BOA and procedures to accomplish procurement of a variety of products and services in a cost-effective manner. Manage and implement the statewide travel program and provide customer service to all agencies and political subdivisions on p-card and travel. Market the p-card and statewide travel program to grow spend and increase the rebates for the State.
 
Principal Activities:

•Support Staff Supervisor includes the following staff: two (2) administrative technicians located in the P-Card & Travel.
•Set up workflow dollar authority for state agencies, set up new accounts, delete old accounts, and make sure the agencies have what they need to use the system.
•Facilitate travel program information and answer calls and emails concerning each agency’s process based on statute and rules established through Central Purchasing for travel. 
•Purchase card and travel SME for Certified Procurement Officer (CPO) training program.  Present to state agencies and other organization on requested specific topics, minimum twice per year, specific agency training as required by agencies.
•Teach monthly class for new cardholders/ refresher training. Training is 2 hours in the Concourse Theatre.
•Serve as the intermediary between OMES/Central Purchasing Division and DCAR/CORE team to resolve issues with the monthly p-card load. 
•Create, develop, and modify purchasing related forms for Central Purchasing, and those purchasing related forms mandated by statute for p-card and travel and update the website.
•Run weekly test download to proactively identify problems. Work with the agencies to resolve before issues become critical.
•Develop and maintain training curriculum for P-Card and Travel programs. Market the P-Card program to political subdivisions. Conduct the p-card summit each year.
•Customer service, coding transactions, what can or cannot be purchased, travel policy and procedures, provided to all agencies and political subdivisions.
•Assist vendors with questions related to doing business with the State of Oklahoma (i.e. vendor registration, contracting questions, etc.)
•Assist Central Purchasing and state agencies procurement staff with questions related to purchasing goods or services for their specific agency needs.
•Assist State purchasing staff with issues or concerns related to the state purchasing card program.
•Other duties as assigned based on immediate needs of the organization.

Minimum Qualifications:

•Bachelor’s degree in Business or related field.
•(2) two years of experience as CPO for an agency or P-Card administrator for state agency or company.
•At least 1(one) year of supervisory experience.
•Full knowledge of the Oklahoma Central Purchasing Act and Oklahoma Central Purchasing Administrative Rules.
•Full knowledge of the STRA and OMES travel procedures.
•Must possess the ability to speak to large groups and being able to articulate information and train.

OMES is an Equal Opportunity Employer. Reasonable accommodation to individuals with disabilities may be provided upon request.

Conclusion

Veteran’s preference points apply only for initial appointment in the classified service.



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