|Department||Office of Management and Enterprise Services|
|Date Opened||12/18/2013 8:00:00 AM|
|Filing Deadline||3/31/2014 3:55:00 PM|
|Full or Part Time||
A resume and cover letter must be submitted along with your application.
The Office of Management and Enterprise Services (OMES) is a government agency providing services to other Oklahoma government agencies. We work toward the goals of capitalizing on available resources, continuing to seek cost saving opportunities and elevating our level of service. Our mission is to be a “FAST” agency: Flatter, Agile, Streamlined, and Technology-enabled.
The Office of Management and Enterprise Services (OMES) Information Services Division (ISD) is seeking a full-time IT Administrative Assistant for our Oklahoma City location, providing IT support services to the Oklahoma Department of Human Services/Information Services Division. This is an unclassified position within Oklahoma state government. Click here to view our comprehensive Benefits Packet.
Job Description / Essential Functions:
This position serves as an Administrative Assistant to the ISD Oklahoma Department of Human Services department Directors, and to the ITAS Manager. This person will perform work activities associated with administrative business and technical support services. This position will perform high-level administrative functions and duties. This position will assist in technical writing tasks/projects. The position will participate in project management tool utilization. The position will perform agenda preparation and minute-taking. This position will participate in spreadsheet preparation. The position will create specified documentation. This position will provide coverage for the front desk/reception area of the Oklahoma Department of Human Services ISD building. This position will check-in visitors; and abide by enforced security measures. This position will be comfortable working with confidential matters. This position will ensure administrative projects are completed in a timely fashion. Must be proficient in MS Office products, providing a high level of professionalism and flexibility.
Key Administrative Assistant Duties & Activities:
• Effectively communicate clearly in person & in writing
• Ability to manage multiple tasks & meet deadlines
• Ability to complete high-level administrative projects
• Effectively prioritize workload
• Good interpersonal skills are required
• Teamwork mentality is required
• Exhibits willingness to take on other duties
• Proactive thinking skills are required
• Critical thinking skills are required
• Customer service skills (internal & external) are required
This position does not require supervisory responsibilities.
Associate’s degree (Bachelor’s degree preferred) with at least 3 years of professional level experience as an administrative assistant; executive administrative assistant, in a related field including experience with MS-Office products (Outlook, Word, Excel, Publisher and Access).
Veteran's Preference Points Apply only for initial appointment in the Classified Service.