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HR SPECIALIST

Recruitment #16-004914-0001

GRADE

14

LOCATION OF POSITION

Department of Juvenile Services

Office of Human Resources

120 W. Fayette Street

Baltimore, Maryland 21201

Main Purpose of Job

A Human Resources (HR) Specialist is the intermediate level of professional work in the administration of HR programs in the State Personnel Management System (SPMS). Professional HR work is characterized by the use of knowledge, discretion and independent judgment in the interpretation and application of HR laws, regulations, policies and guidelines to address a variety of administrative activities, problems, issues and projects.

POSITION DUTIES

The HR Specialist position functions as a Medical and Leave Services Specialist within the Department of Juvenile Service's (DJS) Office of Human Resources, responsible for coordinating State Medical Director referrals, managing Chesapeake Employer’s  Insurance  Company work related injuries and leave issues and advising management how to manage and address complex leave issues arising from absences due to medical disability. ln accordance with COMAR regulations, SPMS law and Departmental policies and procedures the position evaluates and makes determinations to grant or deny certain types of leave for employees in a large agency. The position provides guidance to management and DJS employees regarding policies related to employee services and benefit programs such as Family and Medical Leave, State of MD Donation programs, Accident Leave, health benefits, retirement and pensions and other related programs.  The position additionally updates and maintains essential databases and tables to provide mandated personnel reports. Responsibilities include interpretation of state law, regulations and policies and coordinating and preparing mandatory reports according to State and Federal requirements. The position will manage absences in SPS Workday and perform recruitment activities thru SPS Job Aps.

MINIMUM QUALIFICATIONS

Education: A bachelor’s degree from an accredited college or university.

Experience: One year of professional HR experience involving recruitment and employment services, classification and compensation, employee relations, test development and validation, job analysis, job evaluation, salary administration, HR program evaluation, or HR policy formulation.

Notes: 1. Professional HR management work in the areas of recruitment and selection, classification, salary administration, employee relations, test development and validation or as a generalist may be substituted on a year-for-year basis for up to four years of the required education.

2. Paraprofessional personnel work experience may be substituted on a year-for-year basis for up to four years of the required education. Paraprofessional personnel work is defined as work involving the application of public sector personnel procedures, policies, rules and regulations to specific employment actions. Appropriate paraprofessional personnel experience includes responsibility for activities such as: preparing and maintaining employment records, calculating salaries, applying personnel-related rules and policies, preparing personnel related reports, conducting employee orientation and counseling employees regarding benefits and obligations and responding to inquiries concerning employment procedures.

3. Thirty graduate credit hours from an accredited college or
university in the fields of HR/personnel administration, business administration, public administration, statistics, tests and measurements, psychology or a related field may be substituted for the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in human resources management classification or human resources management specialty codes in the human resources management field of work on a year-for-year basis for the required experience and education.

DESIRED OR PREFERRED QUALIFICATIONS

1.  Experience consulting with medical professionals on complex medical leave disability caseloads and advising management on key indications for a workability evaluation.

2.   Experience advising management how to manage medical absences and to identify and resolve issues arising from planned and unplanned absences including FMLA.

3.   Experience providing guidance to management and employees regarding policies related to employee services and benefit programs.

4.  Experience in SPS Workday and JobAps.

5.  Working knowledge of FMLA, ADA, EEO, HIPPA, FLSA and all other Federal and State employment related laws.

6.  Demonstrated commitment and experience with providing quality customer service to a diverse group of customers.

7.  Excellent multi-tasking skills.

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland State Employees.

LICENSES, REGISTRATIONS AND CERTIFICATIONS


1. Employees in this classification are required to obtain certification in State Personnel Management System policies and procedures and in the functionality of the Statewide Personnel System from the Office of Personnel Services and Benefits, Department of Budget and Management within six months from the time of appointment to the position. Employees are also required to obtain recertification every six months thereafter.

2. Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

SELECTION PROCESS

Applicants who meet the Minimum Qualifications will be placed on the eligible list categorized as BEST QUALIFIED. Candidates shall be certified to the eligible list for a period of one year.   This list will be used by the DJS hiring agency to select employees.  

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training, and experience as it relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate educational and employment information on your application. Please report all related experience and education.  Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show how you meet the qualifications for this recruitment. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This list will be used by DJS hiring agency to select employees.   Please complete the supplemental questionnaire, if applicable. They will be used when rating applications. Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. Missing supplemental questionnaires may affect application ratings.

BENEFITS

FURTHER INSTRUCTIONS

Online application process is strongly urged. However, if you are unable to apply on line you may mail a paper application and copy of license to the address below or fax a paper application and copy of license to the fax number below. If you choose to fax or use regular mail, you must include on each page of the attachment your First and Last Name, the Recruitment Number that is located at the top of the bulletin and the last 4 digits of your SS#. The paper application, copy of license and any additional pages you wish to attach to show how you meet the qualifications for this recruitment must be received by 5 pm, close of business, on the closing date for this recruitment, no postmarks will be accepted. Incorrect application forms will not be accepted:

  Maryland Department of Juvenile Services

  OHR-Recruitment & Examination Unit

  One Center Plaza120 W. Fayette St

  Baltimore, MD 21201

  Attn: Linda Padgett

  Fax number 410-333-4188

  TTY Users: call via Maryland Relay

Should additional information regarding this recruitment be required, please, contact DJS Office of Human Resources at djs.ohr@maryland.gov.  Include the Recruitment Title/Number that is located at the top of the bulletin.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.  




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