ADMINISTRATIVE OFFICER II

This recruitment has a selective qualification. Applicants must meet both the selective and minimum qualifications unless using the substiution.

(Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the minimum qualification experience.)

14

Department of Human Resources

Office of Emergency Operations

311 W. Saratoga Street

Baltimore MD 21201-3500

This position coordinates training of personnel from the Department of Human Resources (DHR) Central and the Local Departments of Social Services on their individual roles and responsibilities during disasters to directly support emergency operations. The Emergency Response position is designated as an 'Essential Employee', available for duty 24/7 and may be deployed for extended periods to conduct emergency operations throughout the State of Maryland or in other States.

Coordinates the Office of Emergency Operations (OEO) training program; provides, conducts and coordinates training to all DHR staff (including LDSS staff) as well as ESF #6 stakeholders, including (but not limited to) the areas of: 1. Emergency Preparedness, Shelter Operations, Shelter Management and Disaster Behavioral Mental Health. 2. Drives to, sets-up and dismantles any required equipment for training courses conducted. 3. Reviews and critiques trainings offered by other staff members. 4. Reviews recommended edits, changes and updates to course curricula from other staff members. 5. Maintains attendee training records for both mandatory and voluntary trainings offered by the Office of Emergency Operations. 6. Develops and submits training reports to management as requested. 7. Administers trainings confidently and accurately. 8. Coordinates with the Human Resource Development and Training (HRDT) training unit to facilitate, arrange and disseminate certificates and CEUs, and for coordination of the HUB application. 9. With the Planning Administrator, creates and updates trainings based on current plans. 10. Assists the Maryland Emergency Management Agency (MEMA) with coordinating and conducting appropriate Federal Emergency Management Agency (FEMA) trainings. 11. Works with DHR Communication's Office to coordinate the placement of OEO trainings on the DHR Intranet. 12. Recommends and assists with updates for OEO trainings on the DHR intranet.

Provides support as participant or field leader of Emergency Operations throughout the State as directed in regards to an emergency event. This may include, but is not limited to: 1. Resource deployment (including, but not limited to, loading and unloading of supplies, warehouse/storage container operations, delivery, set-up and tear-down). 2. Shelter Operations. 3. Emergency Service Centers ('ESCs'). 4. Disaster Recovery Centers ('DRCs'). 5. Preliminary Damage Assessment ('PDA') teams. 6. Repatriation teams. 7. DHR Emergency Command Center ('DHR-ECC'). 8. State Emergency Operations Center ('SEOC').

 Attends meetings, seminars, and conferences sponsored by Federal, State, and local emergency management agencies and other partner as assigned; maintains and updates emergency preparedness information and all other OEO information on the DHR Intranet website; tracks training for other DHR staff; completes training designated as mandatory for all DHR employees to maintain National Incident Management System (NIMS) compliance as directed by the OEO Director and/or the Assistant Director; creates, coordinates, implements and executes multi-agency exercises to include Table-Top exercises (TTX), Functional Exercises (FX) and Full Scale Exercises (FSX); becomes HSEEP (Homeland Security Exercise and Evaluation Program) trained; participates in exercises and exercise planning meetings by other agencies, as participant, planner, evaluator or observer; ensures OEO participation in appropriate exercises by coordinating with management to ensure schedules, logistics and other factors are accounted for participation; advertises, promotes outreach, plans and implements the OEO intern program; supervises interns and internal projects; and acts as lead planner, trainer and coordinator for the OEO reunification database (HC Standard).

Please describe in detail any job duties relating to the minimum qualifications stated and include any computer software experience (ex. Word, Excel, Access, etc.) used in each of the positions you held.

Education: Possession of a bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year to year basis for the required education and experience.

One year of experience coordinating and implementing training for natural disaster emergencies.

Candidates must meet the selective qualification unless education at an accredited college or university at the rate of 30 semester credit hours is being used for each year of the minimum experience.

1. Excellent written and oral communication skills.
2. Ability to work independently, under a variety of emergency conditions.
3. Experience working/coordinating successfully and diplomatically on complex projects involving multiple partners and objectives.
4. Ability to prioritize and handle multiple projects simultaneously.
5. Experience with researching, analyzing and reporting information.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.  Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit

Attention: Kendra Young

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or, email dhr.esu@maryland.gov; assistance via telephone, 410-767-7414.

Do not submit unsolicited documentation.

The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

Bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.