ADMINISTRATOR II - Contractual
Compliance Officer
Recruitment #16-002587-0020
Department | DHS - Ops Ofc - Div of Budget Finance & Personnel |
---|---|
Date Opened | 7/13/2016 11:59:00 PM |
Filing Deadline | 7/27/2016 11:59:00 PM |
Salary | $22.47 - $29.16/hour |
Employment Type |
Full-Time
|
HR Analyst | Jocelyn Maschal |
Work Location |
Baltimore City
|
GRADE
17
LOCATION OF POSITION
Department of Human Resources
Office of Employment and Program Equity
311 W. Saratoga Street
Baltimore MD 21201-3500
Main Purpose of Job
This position functions as the Compliance Officer for the Department of Human Resources (DHR), Office of Employment and Program Equity (OEPE). The incumbent in this position oversees existing business contracts and policies related to equal Minority Business, Disadvantaged Business and Veteran-Owned Business. This position requires knowledge of DHR's Diversity Program, State Procurement Procedure and State Minority Business Enterprise (MBE) program in order to plan, monitor, implement, report, analyze and evaluate equal opportunities and inclusions. The mission of DHR's OEPE is to ensure equal opportunity in all areas and aspects of the Department to prohibit discrimination in all areas of employment and service delivery.
POSITION DUTIES
Reviews DHR's MBE progress and assists with rendering a program specific to establish and improve required goals; develops and maintains literature that offers assistance and resources on How-to-do Business with DHR; initiates, ensures and maintains a direct line of communication and cooperation with the Governor's Office of Minority Affairs; analyzes the procurement process with potential and existing State projects and functions; evaluates effectiveness of OEPE programs and reports statistics to the Director to assess the success and current business programs; prepares and conducts studies through the use of surveys and controlled groups; acquires feedback to formulize strategies on ways to improve service and better market OEPE business programs as required by the State; produces an effective variety of presentation materials to provide specific avenues of communication to educate DHR customer's and staff on minority business and activities; monitors Solicitation Reviews and Approvals for OEPE Director; prepares quarterly cumulative reports for the Governor's Office of Minority Affairs, the Office of the Secretary and Director of OEPE; coordinates the submission of requested quarterly agency reports via the Financial Management Information System (FMIS); and ensures that OEPE staff develops, updates and monitors all automated electronic logs such as: complaints, inquiries, mail, personnel transactions, mediation requests, etc.
This position also develops logs of reports to ensure accuracy of data provided and follow up as needed with appropriate agencies; develops and manages the annual budget for OEPE and performs periodic cost and productivity analyses; tracks/monitors budget expenditures and approves all discretionary expenditures; initiates all FMIS procurements to include: supplies, equipments, furniture, honorariums, subscriptions and professional organization membership renewals, etc.; prepares requisitions for State contracts for publications and paid advertisements; prepares technical specifications for catalogs, brochures and other materials submitted to commercial vendors; monitors performance of vendors, follow-ups to resolve problems and oversees payment to vendors; reviews monthly financial statements to ensure that all expenditures have been posted correctly by sub-program, object, sub-object, fund and source, and reports any errors to the Accounting Department for correction; manages all accounts payable and accounts receivable functions for completion and compliance of quarterly financial statements; creates, interprets and reports financial information in support of general business need of OEPE; locates and determines additional funding sources for payment of office purchases and requisitions; maintains and provides written findings for complaints regarding MBE non-compliance; and monitors all eligible contracts and solicitations for $25,000 or more for compliance with COMAR and DHR's minority business goals.
MINIMUM QUALIFICATIONS
Education: A Bachelor's degree from an accredited college or university.
Experience: Four years of experience in administrative staff or professional work.
Notes:
1. Additional experience in administrative staff or professional work may be substituted on a year-for-year basis for the required education.
2. Additional graduate level education at an accredited college or university may be substituted at the rate of 30 semester credit hours on a year to year basis for the required general experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work related to the administration of rules, regulations, policy, procedures and processes, or overseeing or coordinating unit operations or functioning as a staff assistant to a higher ranking commissioned officer on a year to year basis for the required education and experience.
SELECTIVE QUALIFICATIONS
One year of experience developing, planning, directing, coordinating and marketing the operation of the State’s Minority Business Enterprise program.
LICENSES, REGISTRATIONS AND CERTIFICATIONS
SELECTION PROCESS
The assessment will consist of a rating of your education, training and experience related to the requirements of the position. Therefore it is important that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. All information concerning your qualifications must be submitted by the closing date.
You must possess the minimum qualifications to be considered for this position. Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment and clearly indicate your college degree and major on your application. Credit may be given for relevant part-time, temporary, or volunteer experience. If you list the number of hours worked per week. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.
BENEFITS
FURTHER INSTRUCTIONS
If you have any questions about this recruitment, please contact the Department of Human Resources at 410-767-7414.
Applicants who meet the minimum qualifications will be evaluated. This office, with your approval, will verify your prior applicable work experience. In order to receive full consideration for time worked, please complete dates of employment in its entirety and identify number of hours worked for each entry.
College transcripts are not required for review of your application and do not need to be forwarded. Please clearly indicate your college degree and majors on your application. If selected for an interview, you will be required to bring an official transcript with you. For all foreign education obtained outside of the U.S., you will be required to provide proof of equivalent American education as determined by a foreign credential evaluation service if selected for an interview.
Online applications are STRONGLY preferred; however, the paper application may be submitted to: DHR/Employment Services Div ision, attn: Jocelyn Maschal, 311 W. Saratoga Street, Baltimore MD 21201. The paper application must be received by 5 p.m. close of business on the closing date of the recruitment. No postmarks will be accepted. The previous Maryland State application (MS-100) will not be accepted.
TTY Users: call via Maryland Relay
We thank our Veterans for their service to our country, and encourage them to apply.
As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.