OFFICE SECRETARY III

By law, DJS is a child-serving agency responsible for assessing the individual needs of referred youth and providing intake, detention, probation, commitment and after-care services.
DJS collaborates with youth, families, schools, community partners, law enforcement and other public agencies to coordinate services and resources to contribute to safer communities.

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DJS Cecil County Office

106 E. Main Street, Suite 102

Elkton, MD 21921

The main purpose of this key position is to provide administrative secretarial services to the staff and County Supervisor assigned to the Cecil County DJS office. The Office Secretary III is responsible for organizing and coordinating office operations and procedures to ensure organizational effectiveness and efficiency.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.

Notes: 

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

 2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

Highly proficient in the performance of duties as an office manager and the ability to work independently

Experience in maintaining a monthly calendar and emails of management staff, to include scheduling and planning meetings is highly desired

Extensive customer service skills in an office setting working with internal and external customers to include Stakeholders and screening management phone calls is highly desired

Proficient in maintaining a high level of confidentiality

Highly proficient in Microsoft Office Suite (i.e. Word, Excel, Access)

Proficient in data entry and managing a database/spreadsheet system to include generating reports/forms is preferred

NOT APPLICABLE

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

The incumbent in this position is not a member of a covered bargaining unit and will not be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

We strongly suggest using the online application process. However, if online access is not available, you may mail a paper application to the address below or fax a paper application to the fax number below. If you choose fax or regular mail you must include on each page of the attachment your first and last name, recruitment number that is located at the top of this bulletin and the last 4 digits of your social security number. The paper application must be received by 5 pm: close of business, on the closing date for this recruitment, no postmark will be accepted. Incorrect application forms will not be accepted.
Maryland Department of Juvenile Services
203 River Street
Snow Hill, MD 21863
Attn: Tabitha Andrews
Fax number: 410-632-1527

Should additional information regarding this recruitment be required, please contact DJS Office of Human Resources at djs.ohr@maryland.gov. Include the Recruitment Title/Number that is located at the top of the bulletin.

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other Maryland State agencies.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

TTY Users: call via Maryland Relay