OFFICE SECRETARY III
Docket Specialist
Recruitment #16-001362-0019
Department | DPSCS OSEC General Administration |
---|---|
Date Opened | 5/20/2016 2:06:00 PM |
Filing Deadline | 6/3/2016 11:59:00 PM |
Salary | $30,472.00 - $47,710.00/year |
Employment Type |
Full-Time
|
HR Analyst | Pandora Johnson |
Work Location |
Baltimore City
|
GRADE
LOCATION OF POSITION
6776 Reisterstown Rd., Baltimore, MD 21215
Main Purpose of Job
POSITION DUTIES
Performing a variety of administrative and clerical duties requiring independent judgment to enhance an efficient docket scheduling operation.
Preparing and maintaining the docket calendar and case scheduling system and scheduling cases for administrative hearings.
Maintaining electronic and physical records of all information, including dispositions, when a case is completed.
Responding to inquiries regarding hearing board appearances, hearing dates, postponements and subpoenas.
Preparing, assembling, and issuing subpoenas.
Interpreting docket procedures or official correspondence to parties in cases.
Searching files and providing information to witnesses, attorneys, and management.
Following procedures to secure facilities for administrative hearings.
Organizing and maintaining case files; making appropriate entries in files; date and time stamping various documents; submitting files for signature; and ensuring the smooth flow of files through the court or administrative hearing system.
Auditing files for accuracy.
MINIMUM QUALIFICATIONS
Education: Graduation from an accredited high school or possession of a high school equivalency certificate.
Experience: Three years performing secretarial or clerical work involving typing duties.
Notes:
1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.
2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.
3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.
SELECTIVE QUALIFICATIONS
Applicants must meet this selective qualification to be considered. Include clear and specific information on your application regarding your qualifications.
Six months of experience in docket operations in the criminal justice or administrative hearing systems.
DESIRED OR PREFERRED QUALIFICATIONS
The following qualification is preferred, not required:
Experience preparing, assembling, and issuing summonses and subpoenas.
Experience interpreting docket procedures with hearing officers.
SPECIAL REQUIREMENTS
SELECTION PROCESS
Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.
EXAMINATION PROCESS
The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Therefore, it is important that you provide complete and accurate information on your application.
BARGAINING UNIT STATUS
BENEFITS
FURTHER INSTRUCTIONS
To submit your qualifying documents; the preferred method is to upload them using the "other" tab on the online application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information, recruitment name, recruitment number and the number of pages faxed). We will not consider information submitted after the closing date of this announcement.
Resumes will NOT be accepted in lieu of completing the online or paper application.
Online applications are STRONGLY recommended; if you do not have internet access, please mail your application by the closing date to:
HRSD-Recruitment & Examination
ATTN: Angela Stokes
6776 Reisterstown Road, Suite 309 Baltimore, MD 21215
For more information, please call 410-585- 3087.
TTY Users: call via Maryland Relay
We thank our Veterans for their service to our country, and encourage them to apply.
Bilingual applicants are encouraged to apply.
As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.