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OFFICE SECRETARY II

Recruitment #16-001328-0023

GRADE

09

LOCATION OF POSITION

Statewide Recruitment

Please note, the Anne Arundel County position is a Contractual position. 

Harford County - location in Bel Air, MD

Prince George's County - location in Camp Springs, MD

Talbot County - location in Easton, MD

Main Purpose of Job

The Office Secretary II provides administrative and secretarial support to an official, administrator or to administrative staff. The Office Secretary II receives telephone calls and provides customer service to veterans, their dependents and family members, and members of the general public.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

DESIRED OR PREFERRED QUALIFICATIONS

The preferred candidate should have:

  • Experience supporting one or more officials (i.e. drafting correspondence, recording meeting minutes, scheduling meetings, and managing a calendar in support of business processes).
  • Experience using Microsoft Word, Excel and/or Access in a professional settingExperience providing customer service both in person and via telephoneExperience working with Google Mail and Google Calendars

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

EXAMINATION PROCESS

Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

BENEFITS

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. 

If online access is not available, you may submit a paper application, supplemental questionnaire, and supportive documents to: Department of Budget and Management, Recruitment and Examination Division, 301 West Preston Street, Room 608, Attention: Ms. Hudson, Baltimore, Maryland 21201.

The paper application must be received by the closing date. 

Resumes will NOT be accepted in lieu of completing the application.

If you have any questions concerning the recruitment process for this position, please call 410-767-4910.

TTY  Users: call via Maryland Relay.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.

Bilingual applicants are encouraged to apply.  




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