Senior Administrative Assistant

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

9990

$36,191 - $45,240 

Maryland Public Television

11767 Owings Mills Blvd.

Owings Mills, MD 21117

This position provides general administrative assistance (primarily) to the Executive Vice President and Chief Operating Officer and (secondarily) to other members of Content Senior Management as requested.

• Prioritizes incoming communications for the Executive Vice President/COO; responds to inquiries on behalf of the Executive VP/COO, recognizing that he is a member of MPT's Senior Management and will be dealing with the highest levels of the organization; maintain daily calendar; prepare and arrange travel and follow-up reports including expense reports for the Executive Vice President/COO and department progress reports 
• Draft, edit and proof documents, including correspondence, contracts, descriptions and other documents as assigned.  
• Coordinate and facilitate divisional activity, including communication of routine information to internal and external collaborators; securing needed supplies; oversee efficient operation of division equipment, such as fax machines, photocopiers and arrange for meeting spaces.
• Provide administrative assistance to the Executive Vice President/COO as well as members of the Senior Management team.  Duties include, but are not limited to:  opening and routing of mail; screening and routing of phone calls; formatting and mailing correspondence, reports and proposals.
• Maintain existing systems (and develop new systems) for filing of division records, correspondence, organizational files, show files, legal files, etc., both past and present.
• Maintains awards data including coordination of the submissions process, nominations, payment, etc.  Responsibilities include:  notifying producers of upcoming award competitions; preparing registration materials, documents and payments; tracking division's annual award "performance".
• Secure interns for Content Enterprises and Corporate Support divisions. 
• Perform other administrative duties as assigned.

MINIMUM EDUCATION: High School diploma or GED.  

MINIMUM EXPERIENCE: Five years experience in an administrative or secretarial support capacity.

Strong skills in Word and PowerPoint required. 

Intermediate skills in Excel required including creating charts and graphs.

STATE OF MARYLAND BENEFITS  

 

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