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OFFICE SECRETARY III (FULL TIME - CONTRACTUAL)

Recruitment #15-006150-0001

Introduction

The Maryland Department of Business and Economic Development is seeking qualified applicants for the position of Office Secretary within its Division of Tourism, Film, and the Arts, Maryland State Arts Council.

GRADE

10

LOCATION OF POSITION

175 W. Ostend, Suite E, Baltimore, Maryland  21230

Main Purpose of Job

The Maryland Department of Business and Economic Development is seeking qualified applicants for the position of Office Secretary within its Division of Tourism, Film, and the Arts, Maryland State Arts Council, whose primary function is to provide support to agency administrative and program operations.

POSITION DUTIES

Tasks include responding to inquiries, in-person, email and phone; receiving and directing visitors including artists, arts organizations, grant panelists, committee members, and Council and Commissions members;  preparing information packets, composing documentation to accompany contracts; preparing monthly reports for fiscal officer; assisting with reconciliation of database information to state’s accounting system; assembly and distribution of materials to panel members; provide support to fiscal and program staff.  Additional responsibilities include acting as liaison for MSAC building management issues/services and janitorial issues/services.

MINIMUM QUALIFICATIONS

Candidates must possess a high school diploma or a State high school equivalence certificate and have three years’ experience in secretarial work involving the use of a personal computer, or equivalent education and experience.

Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.  

Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

SELECTIVE QUALIFICATIONS

Candidates should be well-organized, self-motivated, and able to work independently.  Applicants must possess excellent interpersonal, written, and oral communication skills; excellent secretarial skills; a good work and attendance record; and an aptitude for detailed work.  An excellent telephone manner is a must.  Applicants must also be proficient in the use of Microsoft Word, Google Mail, Excel and Access or relevant software.

DESIRED OR PREFERRED QUALIFICATIONS

Knowledge of the State financial management information system (FMIS) is desirable.

BENEFITS

 

FURTHER INSTRUCTIONS

It is highly preferred that you apply online at http://business.maryland.gov  Go to the bottom of the page and under ABOUT, click ABOUT DBED then click on Work at DBED. If you are unable to apply online, please submit a resume to:

            DBED Office of Human Resources

ATTN:   Office Secretary III

World Trade Center – 401 East Pratt Street, 10th Floor

Baltimore, Maryland  21202

 

   

 TTY  Users: call via Maryland Relay

As an E- Verify and equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

We thank our Veterans for their service to our country, and encourage them to apply.




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