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FISCAL ACCOUNTS TECHNICIAN I

Recruitment #15-004522-0008

Introduction

THIS POSITION IS LIMITED TO PERMANENT AND CONTRACTUAL EMPLOYEES WORKING WITH THE MARYLAND DEPARTMENT OF THE ENVIRONMENT

GRADE

10

LOCATION OF POSITION

Maryland Department of the Environment

Operational Service Administration - Office of Fiscal Services

1800 Washington Blvd.

Baltimore, MD 21230

Main Purpose of Job

The main purpose of the position is to process invoices for payment in a timely manner according to the State Comptroller's regulations.

POSITION DUTIES

The following duties are examples of assignments performed by the incumbent in this classification.  It is not a totally comprehensive list of duties, nor is it restrictive regarding job assignments.  

Accounts Payable 

Reviews vendor invoices to determine that they have not been previously paid, and that they contain the following information  in accordance with both the State and MDE’S regulations and polices: 

  • Vendor Name, Federal identification/Social Security number 
  • Remittance address 
  • Sufficient description of goods/services rendered and received (Receiving Reports)     
  • Date goods/service rendered 
  • Invoice clearly marked Original, with date 
  • Purchase Order, if applicable         

Receives invoices from AP Tech Supervisor, Identifies and directs vendor invoices by scanning and indexing them into Fortis to the authorized budget administrative officers for the following payment information: 

  • Budget coding 
  • Signature approvals         
  • Goods/Services were received 
  • Partial or final payment against the purchase order 
  • Vendor updated information 

Assembles and reviews approved vendor invoices for keying into the financial management information system (FMIS). Certifies payment information: 

  • Invoice payments are processed in compliance with generally accepted accounting principles. 

                1.  Paying current charges only

                2.  Not paying state sales tax or late fees          

                3.  Invoice is being paid in accordance to guidelines set by the Comptroller for the State of Maryland.  

  • Follows up on pending invoices at least every (2) days.  Reports back to Fiscal Accounts Technician Supervisor on the status. 
  • Works toward the Agency goal of paying all invoices within 30 days.

Reconciliation           

  • Reconcile research and resolve issues with the check/cash receipts logs against the validated deposit slips found within the Agency’s online Bank of America system. Alert General Accounting Manager of any issues in this process as soon as possible. 
  • Provide assistance to the Fiscal Administrator for the end of the month petty cash reconciliation. 
  • Reconcile and examine any prior balances on invoices or vendor statements to the financial management information systems (FMIS) and the vendor detail report.

Other Duties   

  • Navigate FMIS, provide assistance to Vendors with payment inquiries 
  • Provide assistance to Fiscal Accounts Technician, Supervisor         
  • Understand and navigate the FMIS/ADPICS Vendor Table; Forward Vendor Update Forms to Fiscal Grants Manager as appropriate 
  • Understand the State’s system for paying invoices; perform a Stop Payment/Re-issue/etc. with Banking Services as requested by vendor 
  • Identify invoices needing a receiving report 
  • Forward credit card statements to referenced authorized person 
  • Log into MDE AP email account to keep up to date on correspondence/invoices/vendor requests        

Provides backup support to Fiscal Services various units   

  • Research and provide invoice payment information for General Accounting manager in Fiscal Services 
  • Answer telephone calls for Fiscal Services  

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

 Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education.

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience in Financial Clerical/Finance Technicians classifications or specialty codes in the financial field of work at a rate of one year of military experience for the required experience.

LIMITATIONS ON SELECTION

THIS POSITION IS LIMITED TO PERMANENT AND CONTRACTUAL EMPLOYEES WORKING WITH THE MARYLAND DEPARTMENT OF THE ENVIRONMENT

SELECTION PROCESS

Please make sure that you provide sufficient information on your application to show that you meet the minimum /selective/preferred qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants that meet the qualifications will be referred to the hiring unit for consideration of an interview/selection.  Only those candidates that demonstrate, in their applications, the required qualifications will be deemed qualified and referred.  

EXAMINATION PROCESS

Your application is part of the examination process.  The assessment will be a rating of your education, training and experience related to the requirements of this position.  Therefore, it is important that you provide complete and accurate educational and employment information on your application.  Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment list for at least one year. This list will be used by the hiring agency to select employees.  Education credentials and experience verification will be completed by the Appointing Authority.  If you are scheduled to complete an education or licensing requirement within six months of the examination, you may participate in the examination process, if one is required.  Please note that you will be required by the appointing agency to provide proof upon hire of all certifications, licenses, educational and work experiences.

The MD Department of the Environment does not sponsor individuals in the application of the H-1B Visa.  All applicants must be legally authorized to work in the United States under the Immigration and Reform Control Act.  You must be legally authorized and possess any necessary documents under this Act in order to be hired in the position for which you apply.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.  

BENEFITS

FURTHER INSTRUCTIONS

It is STRONGLY preferred you apply online; however, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person in advance of the closing date. Please be sure to include your name, identification number (Easy ID#) and reference number on any documentation to ensure timely processing.

Completed applications, required documentation, and any required addendums may be mailed to: 

Peggie.Jefferson, Recruitment & Examination, Office of Human Resources, MDE;  410-537-3879; peggie.jefferson@maryland.gov

Reference Number: 15-004522-0008

1800 Washington Blvd.

Baltimore, MD 21230

PLEASE NOTE: The Maryland Department of the Environment participates in the E-Verify Program. TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.  

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.




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