MANAGEMENT ASSOCIATE

By law, DJS is a child-serving agency responsible for assessing the individual needs of referred youth and providing intake, detention, probation, commitment and after-care services. DJS collaborates with youth, families, schools, community partners, law enforcement and other public agencies to coordinate services and resources to contribute to safer communities.

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Department of Juvenile Services

801 N. East Street, Suite 3

Frederick, MD 21701

To function as the Office Manager for the Community Services Division-Western Region(Allegany, Frederick, Garrett and Washington Counties) and to provide Administrative support to the Regional Director.

The position duties require the use of independent authority and responsibility for facilitating Community Services divisional management details daily. This position coordinates the Administrative operations of the division, to include: personnel matters, statistical projects, time line management, office equipment, taking minutes at management meetings.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

On the Supplemental Questionnaire accessed by the link at the bottom of this announcement, describe how you meet the preferred qualifications of the following:

*Experience in the performance of duties as an Office Manager and the ability to work independently

*Experience in maintain a monthly calendar for the management team

*Experience organizing and review for accuracy all performance evaluations

*Experience in data entry entering police reports and complaints into the ASSIST database

*Extensive customer services skills in an office setting working with internal and external customers

*Experience compiling monthly statistics using Departmental spreadsheets

*Highly proficient in managing the regional credit card purchases and invoices

*Experience in training lower-level office professionals

This recruitment is open to current permanent and contractual employees of the Maryland Department of Juvenile Services only.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for at least one year. This list will be used by the DJS hiring agency to select employees.

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This list will be used by the DJS hiring agency to select employees.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. ***

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit. 

Resumes will NOT be accepted in lieu of completing the online or paper application. Online applications are STRONGLY preferred. If you do not have internet access to submit your application online, you may mail a paper application to the following address:

 Maryland Department of Juvenile Services

Office of Human Resources

120 W. Fayette Street

Baltimore, MD 21201

ATTN: RHONDA MOODY

If you mail your application, it MUST be received by the closing date and time. You must include on each page the following information:

    *First and Last Name

    *Recruitment Number-located at the top of the bulletin

    *last 4 digits of your SSN

All incorrect application forms will not be accepted!

PLEASE DO NOT EMAIL UNSOLICITED DOCUMENTATION

TTY Users: call via Maryland Relay

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

Veterans

Thank you for your service to our country. DJS values the experience gained by Veterans while serving our country. If you are seeking veteran's preference, please submit a copy of your DD-214.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov

If you have questions about this particular recruitment, email Department of Juvenile Services, Office of Human Resources at Rhonda.Moody@maryland.gov