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ADMINISTRATIVE AIDE

Recruitment #15-002572-0007

Introduction

Maryland State Department of Education is recruiting for an Administrative Aide; located in the Division of Juvenile Services Education Program. The resulting eligle list will be maintained for one (1) year. Persons interested in future vacancies within this classification must re-apply. This recruitment is limited to current Maryland State Department of Education (MSDE) employees only.

GRADE

11

LOCATION OF POSITION

200 West Baltimore Street

Baltimore, Maryland 21201

Main Purpose of Job

Coordinates all attendance and student records related tasks associated with the program student information system. Assists with the monitoring of all student information system data entry to ensure validity and accuracy entire JSE program.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience in data entry; using database programs

Proficient in Microsoft Office (Excel, Word and Access)

Knowledge of State and Federal regulations

Knowledge of the Student Information System (SIS)

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Applicants who meet the minimum qualifications will be evaluated.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants certified to list will receive eligibility for a period of one (1) year.  Incomplete applications will not be accepted.

Online applications are STRONGLY preferred; however, the paper application may be submitted to MSDE, Office of Human Resources - Staff Employment Section, 200 W. Baltimore Street St, Baltimore, MD 21201.  The paper application must be received by 5 pm, close of business, on the closing date for the recruitment. 

No postmarks will be accepted!!!

If you need to submit additional information, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-8950.

Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 767-1251 or MD TTY Relay Service 1-800-735-2258.

EXAMINATION PROCESS

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education thati s related to this position. Please make sure that you provide suffiencient information onyour application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

BENEFITS

FURTHER INSTRUCTIONS

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.




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