ADMINISTRATIVE OFFICER III

The Department of Labor, Licensing and Regulation is accepting applications from qualified candidates for an Administrative Officer III position within Office of Fiscal Administration (OFA) for the Division of Workforce Development and Adult Learning (DWDAL). This is a 40 hour work week position. The resulting eligible list will be used to fill this position or function only. Persons interested in future positions will need to reapply.

15

1100 N. Eutaw Street, Room 209, Baltimore, MD 21201

This position is in the Office of Fiscal Administration which oversees the effective and efficient functioning of budget and fiscal functions for all programs of the Division of Workforce Development and Adult Learning. Types of programs include Wagner-Peyser, Workforce Investment Act, Trade Assistance Act (TAA), and Adult and Correctional Education programs. This unit also oversees the preparation and distribution of workforce development and adult education grants to our various local partners. The individual in this position is responsible for managing the fiscal and budget aspects of his/her assigned programs and regular communication with program directors to ensure proper and timely spending of state and federal funds.

Duties for this position will include but not limited to:

• Providing fiscal technical assistance and guidance to grantees, MOU partners, and DWDAL program staff
• Preparing, processing, and tracking funding documents
• Preparing and analyzing budgets
• Tracking budget/grant utilizations and expenditures
• Closing out State fiscal years, MOUs and Grants
• Managing contracts, payments and revenues
• Supporting auditors and monitors in auditing and monitoring functions

Education: Possession of a bachelor's degree from an accredited four-year college or university.

Experience: Three years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.  

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year to year basis for the required education and experience.

Must have at least one year of accounting or grant fiscal management experience.

Applicants must meet the selective qualification to be considered.  Include clear and specific information on your application regarding the qualification.

• Bachelor’s degree in Accounting
• One year experience working with federal programs or grants in a government or nonprofit setting
• Knowledge and experience working with “Workforce Investment Act” Program, “Wagner Peyser” Program, or “WIA Title II”
• Proficient in Microsoft Word and PowerPoint
• Advanced use of Microsoft Excel
• Ability to work efficiently and accurately with numbers

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

All candidates are subject to a background check against files maintained by the Division of Unemployment Insurance (DLLR/DUI) to determine whether any monies are owed to DLLR/DUI as a result of an unemployment insurance overpayment and/or fraud. Any unpaid debt may have an impact on whether or not a candidate is offered employment.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

RESUMES ARE NOT ACCEPTABLE AND WILL NOT BE CONSIDERED IN THE SELECTION PROCESS.

The examination for this recruitment will be an evaluation and rating of the information provided on your application.  Therefore, it is essential that the application is filled out completely and accurately, detailing and documenting all relevant education and experience and addressing the specific qualifications shown above. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.  This evaluation must be submitted with your application. Information submitted after this date will not be considered. Applications that meet minimum and/or selective qualifications will be referred to the hiring unit for interview selection. Units will select those candidates most closely demonstrating the qualifications for interview.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit. 

STATE OF MARYLAND BENEFITS

Online application process is STRONGLY preferred. However, if you are unable to apply online, or encounter difficulty attaching required or optional documentation, you may submit via mail or deliver in person. Please be sure to include your name, identification number (Easy ID#) and job announcement number on any documentation to ensure timely processing.

Military Veterans may qualify for additional bonus points towards certification. A copy of your proof of eligibility (DD 214) for Veterans’ Credit must be in this office and completely verified before Veterans’ Credit will be approved.  Permanent State employees do not need to submit proof of eligibility for Veterans’ Credit. 

PLEASE DO NOT FAX OR EMAIL UNSOLICITED DOCUMENTATION.

Completed paper applications (if used), required documentation, and any required addendums may be mailed to:

DLLR Office of Human Resources

Attn: Jakiraman Jones (15-002247-0029)

1100 N. Eutaw Street, Rm. 100

Baltimore, MD 21201

For questions about this recruitment, please call 410-230-6317.

The MD State Application Form can be found online.

Department of Labor, Licensing and Regulation is an equal opportunity employer. It is the policy of DLLR that all persons have equal opportunity and access to employment opportunities, services, and facilities without regard to race, religion, color, sex, age, national origin or ancestry, marital status, parental status, sexual orientation, disability or veteran status.  

We thank our Veterans for their service to our country, and encourage them to apply.