ADMINISTRATIVE SPECIALIST II [217159]

Work that Matters.  The Office of Community Outreach is responsible for promoting the Department of Housing and Community Development (“DHCD”) housing programs and initiatives including the Department's foreclosure prevention initiatives for low and moderate-income Maryland residents. 

11

Crownsville, Maryland

In the future, DHCD will be relocating from Crownsville, Anne Arundel County, to the New Carrollton transit stop location in Prince George’s County.

Under the direction of the Director of Community Outreach, the Administrative Officer position is to provide administrative support to the Office of Community Outreach by assisting the Director in ensuring that Community Outreach operates in an efficient, quality centered manner using resources appropriately; ensure coordination of the agencies publications; including coordination of monthly mailings, ordering supplies and overseeing workflow. Maintain Outreach database of outreach activities, marketing collateral mailings, event/office supplies and generates and maintains outreach reports. Coordinating reporting results to the OS, State Stat, and other DHCD divisions. This position processes invoices for payment, in accordance with the state procurement policies/procedures and works with various vendors and other DHCD divisions to ensure delivery of billed services, obtains proper paperwork, legal review of contracts, obtains approvals and tracks payments; working closely with DFA, Legal and FFMS to ensure accuracy of the OCO's records. Manage the units CPC process; including making purchases, coordinating staff travel arrangements, managing the agencies sponsorship process for external events; including submitting request to the Director for review/sign-off.

Education: Completion of 60 credit hours at an accredited college or university.

Experience: One year of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above for the required education at the rate of one year of experience for 30 credit hours, for up to 60 credit hours of required education.

2. Candidates may substitute 90 credit hours at an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.

• 2 years of experience in Public Relations preferred
• A minimum of 5 years of experience performing executive level administrative work
• Excellent verbal and written communication skills
• Ability to multi-task and coordinate calendars in Google Mail
• Proficient in MS Word, Excel and PowerPoint

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please provide sufficient information on your application to document that you meet the minimum qualifications for this recruitment. Please provide transcripts, certifications or diplomas to document educational or certification qualifications. Educational credentials from foreign countries must be evaluated by an approved education review service. This evaluation must be submitted with your application. For further information, you may call International Consultants of Delaware, Inc. (302) 737-8715 or World Education Services Inc. 1-800-932-3897 or (202) 331-2925. Successful candidates will be placed on the employment (eligible) list for at least one year. Eligible list may be used to fill future vacancies of the same classification.

The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  You may be required to complete a qualifications supplement, or the rating may be based on your application.  Therefore, it is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

CONTRACTUAL EMPLOYEE HEALTH BENEFITS

Online applications are highly recommended. However, if you wish to submit a paper application or are unable to upload your transcripts into the system, please send via fax or mail. Please include a cover memo with the following information:  

Attn: Alicia Townsend, HR Officer

Your First and Last name

Last 4 of SS# Recruitment #

Classification (Job Title) of Recruitment

Please be advised that we can no longer accept the old MS-100 or resumes in place of application. Please do not put "See Resume" in the job duties section of your application; your application will not be considered.  If you are interested in the position and cannot apply online please fill out the revised paper application which can be found on JobAps or by contacting the Department of Budget and Management's Recruitment and Examinations Division Job Information Line at 410- 767-4850.

Fax: (410) 514-7029

Mail to: Alicia Townsend, HR Officer

Office of Human Resources

100 Community Place

Crownsville, MD 21032    

TTY Users: call via Maryland Relay As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.