OFFICE SERVICES CLERK

This is a Position Specific Recruitment for the State Department of Assessments and Taxation, Real Property Division, Washington County Assessments Office.  The resulting Eligible list will be used for this position only.  Interested persons will need to reapply for future recruitments in this classification.

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Washington County Assessments Office

3 Public Square

Hagerstown, Maryland 21740

To perform various clerical functions in an assessment office which include, but are not limited to, reviewing, verifying and interpreting information for determining and resolving problems.

• Assist & Interact with the general public both in person and by phone to respond to issues related to the assessment process, property values, general office procedures, personal property and homeowner’s tax credit.
• Inputs a variety of data to the AAVS system to update and maintain real property files. Determines if input data is correct in accordance with policies and procedures before entering it.
• Reviews deeds and updates property transfers,  Determines if legal descriptions are correct and adjusts parent accounts to reflect new legal descriptions for split transfers, combination of accounts and plats by following established office procedures.
• Types and sends a variety of forms, letters and reports in accordance with established office procedures.   Reviews, inputs into AAVS, and maintains files for the data on Enterprise Zones, Agricultural Ag Applications, & Forest plans.
• Distribute sales to assessor staff, files various materials to organized and retain assessment documents in accordance with established office procedures.
• Performs other duties as may be required.  

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing clerical duties.

Notes:

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.  

2. Applicants may substitute education from an accredited college or university at the rate of thirty semester credit hours for one year of experience on a year-for-year basis for the required experience.  

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, database, graphics presentation, proofreading, or office etiquette may be substituted for six months of the requires experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administrative classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

Experience using Microsoft Office and entering data into a database system

Experience using a Multi-line phone system

Experience working with the public via telephone and in person

Experience performing mathematical computations including calculating percentages

Must be willing to work in Washington County.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

** Please complete the Supplemental Questionnaire **

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.  

STATE OF MARYLAND BENEFITS

Resumes will NOT be accepted in lieu of completing the online or paper application. Online application process is STRONGLY preferred. If online access is not available, you may submit a paper application and resume to:

Department of Assessment and Taxation Attn: Human Resources Department, Room 511 300 W. Preston Street Baltimore, MD 21201. If you have any questions, please contact Human Resources at 410-767-1140.

APPLCATIONS MUST BE RECEIVED NO LATER THAN THE CLOSE OF BUSINESS ON THE CLOSING DATE.

TTY  Users: call via Maryland Relay 

Bilingual applicants are encouraged to apply.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.