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OFFICE CLERK II

Recruitment #15-001375-0005

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Introduction

The Office of Administrative Hearings is recruiting for two (2) full-time Office Clerk II positions.

GRADE

07

LOCATION OF POSITION

11101 Gilroy Road

Hunt Valley, MD 21031

Main Purpose of Job

The main purpose of this position is to receive, schedule, and close MVA and/or non-MVA appeals filed with the office of Administrative Hearings. 

POSITION DUTIES

  • Receives hearing requests, sent either directly from the appellant or forwarded to OAH by the Department
  • Enters case information onto case management system, which includes entering the case type, the agency’s case number, and all names and addresses of parties involved in the case
  •  Where applicable, confirms hearing dates with attorneys and Administrative Law Judges, utilizing the “hold” calendar
  • Schedules cases using the case management system, taking into consideration case type, time constraints set out in COMAR, and location of hearing
  • Mails out hearing notices generated by the case management system and prints daily docket sheets for the Administrative Law Judges to complete at the scheduled hearings
  • Receives case-related correspondence and handles in a prompt fashion.  Processes motions received according to office policy
  • Handles incoming telephone calls and inquiries from the general public and attorneys regarding hearings and scheduling procedures
  • Close out cases on case management system and files informal files as appropriate.

MINIMUM QUALIFICATIONS

Education: Completion of the eighth grade.

Experience: One year experience performing clerical duties in an office environment. 

Notes:  

1. Additional experience performing clerical duties may be substituted on a year-for-year basis for the required education.

 2. Graduation from an accredited high school or possession of a high school equivalency certificate may be substituted for six months of the required experience.

3. Six months clerical training with three courses in subjects such as keyboarding, clerical math, word processing, spreadsheets, data base, graphics presentation, proofreading, or office etiquette may be substituted for six months of the required experience.

4. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or in Administrative, Clerical, or Office Services specialty codes in the Clerical Support field of work on a year-for-year basis for the required experience.

LICENSES, REGISTRATIONS AND CERTIFICATIONS

N/A

SELECTION PROCESS

Please provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date.  Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for one year.

EXAMINATION PROCESS

Please ensure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualification must be submitted by the close date. We will not consider information submitted after this date

BENEFITS

FURTHER INSTRUCTIONS

Applying online is strongly recommended, but if you are uable to apply online, please mail your application to:

Debbie A. Duran, HR Director

Office of Administrative Hearings

11101 Gilroy RoadHunt Valley, MD 21215

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity. TTY Users: call via Maryland Relay




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