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OFFICE SECRETARY II

Recruitment #15-001328-0018

Introduction

By law, DJS is a child-serving agency responsible for assessing the individual needs of referred youth and providing intake, detention, probation, commitment and after-care services. DJS collaborates with youth, families, schools, community partners, law enforcement and other public agencies to coordinate services and resources to contribute to safer communities.

GRADE

09

LOCATION OF POSITION

Department of Juvenile Services-Western Region

44 N. Potomac Street, Suite 300

Hagerstown, MD 21740

Main Purpose of Job

The main purpose of the Office Secretary II position is to provide administrative secretarial services to the Case Management Specialists, the Case Management Specialist Supervisor and Case Management Program Supervisor and assistance to the Office Secretary III in her absence.

MINIMUM QUALIFICATIONS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Extensive customer service skills in an office setting working with Stakeholders

Proficient in maintaining a high level of confidentiality

Highly proficient in Microsoft Office Suite (Word, Excel, Access)

Experience in data entry and managing a database system to include generating reports from a database

SPECIAL REQUIREMENTS

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

SELECTION PROCESS

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for at least one year. This list will be used by the DJS hiring agency to select employees.

EXAMINATION PROCESS

The assessment will be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related experience and education. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This list will be used by the DJS hiring agency to select employees.

***Please note that your answers on the supplemental questionnaire must correspond to the information provided on your application to receive credit. Applications that do not include a completed supplemental questionnaire will be considered incomplete and may be subject to disapproval.***

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

FURTHER INSTRUCTIONS

The online application process is STRONGLY preferred. If you are unable to submit your application online, you may mail a paper application to the following address:

Maryland Department of Juvenile Services

OHR-Recruitment & Examination Unit

One Center Plaza

120 W. Fayette St.,2nd Floor

Baltimore, MD 21201

ATTN: RHONDA MOODY

If you mail your application, it MUST be received by the closing date and time. You must include on each page the following information:    

*First and Last Name    

*Recruitment Number-located at the top of the bulletin    

*last 4 digits of your SSN

All incorrect application forms will not be accepted.

TTY Users: call via Maryland Relay

The resulting Certified Eligible List for this recruitment may be used for similar positions in this or other State agencies.

DJS values the experience gained by Veterans while serving our country. Veterans are welcome to apply for all current recruitments.

As an equal opportunity employer, Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.




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