OFFICE SECRETARY I

This position is equivalent to a grade 8 

2100 Guilford Avenue, Baltimore, Maryland 21218

The main purpose of this position is to provide secretarial services to an operational/specialized field unit of the Division of Parole and Probation.

Operates personal computer and spreadsheet software and peripheral equipment to produce correspondence, reports, tables, etc., from rough drafts or corrected copies and edits grammar, punctuation and spelling.

Distributes finalized documents, sometimes without prior supervisory review.

Answer telephones, screens calls, takes appropriate messages, schedules appointments, answer general questions regarding state employment and job openings, and determines the degree of information allowed in relationship to the confidentiality laws of the state.

Inputs accurate and complete data in OBSCIS II/DDAIS informational systems in order to update offender records.    Assembles and completes a variety of reports, posts information to records and logs and maintains established files in a variety of formats including electronic files and databases.

Maintains important and confidential files, mailing lists, general files, procedural files, and open and closed case files.

Acts in absence of Office Secretary II by leading or training other clerical staff; recommends formal training for other clerical staff employee.  

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending of the specific requirements of the position.

Please provide sufficient information on your application to show that you satisfy the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  Therefore, it is important you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

This is a full-time contractual position with no state paid benefits.

Resumes will not be accepted in lieu of completing the online or paper application. Online application process is STRONGLY preferred. If online access is not available, you may submit a paper application to:

DPSCS Community Supervision
Attention: S. Harper
6776 Reisterstown Road, Suite 309
Baltimore, MD 21215

Faxed or e-mailed applications will not be accepted.

The Human Resource Department is not responsible for applications sent to any other address.

TTY Users: call via Maryland Relay.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.