OFFICE SECRETARY III

10

Department of Health and Mental Hygiene

Maryland Board of Physicians

4201 Patterson Avenue

Baltimore, MD  21215

The Contractual Office Secretary III is work providing secretarial support to an official, administrator or administrative staff.  Employees in the Office Secretary III classification type on typewriters or on keyboards of personal computers, computer terminals or word processors using word processing software. The Office Secretary III will serve as the initial point of contact for licensees, consumers and all other inquiries to the Maryland Board of Physicians. The main purpose of this position is to serve as the receptionist for the agency. The incumbent will receive telephone calls and visitors and arrange for appointments and interviews, provide information to callers in regard to laws, rules regulations, operations and procedures governing the agency's operations. process information received from the Health Care Alternative Dispute Resolution Office (HCADRO) by entering data into the MBP system. The employee will process Dispensing Permits following review of applications and continuing education requirements. This includes scanning and communicating with applicants, form development, file maintenance and routine contact with the Division of Drug Control. The selected individual will assist with name changes, changes of address, replacement licenses and verifications of licensure, based on Board disciplinary actions, send sanction notifications to hospitals and alternative health systems and perform other duties as assigned. The desirable candidate should demonstrate accuracy in entering data into a data base and proficiency in routine office tasks.

Education:    Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience:  Three years performing secretarial or clerical work involving typing duties.

NOTES:

1.  Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2.  Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3.  Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.

The desirable candidate should demonstrate accuracy in entering data into a data base and proficiency in routine office tasks.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Applicants who meet the minimum qualifications will be evaluated. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. For Recorded Job Information Call: 410-767-6018.

This is a full-time contractual position with no benefits.

Online application process is STRONGLY preferred. If online process is not available, please send your paper application to: DHMH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

Incorrect application forms will not be accepted.

If you need to submit additional information, the preferred method is to upload. If unable to upload, please fax requested information only to 410-333-5689.

Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 767-1251 or MD TTY Relay Service 1-800-735-2258.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.