CONTRACTUAL-Agency Procurement Specialist Trainee

Learns to review for substance and accuracy, and process procurement transactions in order to assist all of the Department's Central Administrations and all Local Departments of Social Services (LDSS) with the implementation of their programs and services in accordance with COMAR Title 21 Regulations and Department of Human Services (DHR), Department of General Services (DGS) and DoIT Procurement Policy and Procedures, and the General Accounting Division's Corporate Purchasing Card Program Policies and Procedures; learns to advise and instruct DHR's central, and LDSS staff how to accurately prepare solicitations, contracts, contract amendments, contract renewals, grant agreements and DGS procurement procedures; learns to assist with the implementation of their programs and services by obtaining best value contracts for DHR through use of the competitive and non-competitive procurement processes; learns to initiate, review, process and approve requisitions, purchase orders and appropriate procurement transactions using the State's Corporate Purchasing Card and/or the Advanced Purchasing and Inventory Control System (ADPICS) for commodities and related services; learns to accurately complete documents and meet specifications requirements; learns to determine payment and contract type; learns to obtain fund certifications and financial approvals; learns to monitor, complete Record of Bids, opening Bids in a public forum and post approved solicitation; learns to check status of procurements and to negotiate changes in solicitations or contracts; and participates in the monthly Procurement Advisory Committee (PAC) meetings to keep apprised of changes in procurement regulations, processes and/or procurement forms as the result of new directives from control agencies, changes in COMAR Title 21 or changes as the result of contract litigation or changes in DHR's Procurement Policy and Procedures.

Education: A Bachelor's Degree from an accredited college or university. 

Experience: None. 

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year for year basis for up to four years of the required education.

2. Candidates may substitute any of the following written certifications, obtained through passing an examination for the required education: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing officers).

Licenses, Registrations and Certifications: Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator's license valid in the State of Maryland.

Experience working with Financial Management Information System (FMIS); knowledge of the Advanced Purchasing and Inventory Control System (ADPICS) and Relational Statewide Accounting and Reporting System (R*STARS) environments within that system for agency payment processing, including applications of commonly used automated accounting software packages and uses of personal computer (Word and Excel).

The assessment will consist of a rating of your education, training and experience related to the requirements of the position.  Therefore it is important that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  All information concerning your qualifications must be submitted by the closing date. 

You must possess the minimum qualifications to be considered for this position.  Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment and clearly indicate your college degree and major on your application.  Credit may be given for relevant part-time, temporary, or volunteer experience.  If you list the number of hours worked per week.  For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.

College transcripts are required for the review of your application and must be included with your application. Applications submitted without a transcript will not be considered. All foreign education obtained outside the U.S., you will be required to provide a foreign school evaluation. Information received after the closing date will not be considered. 

Online applications are highly recommended, however the paper application may be submitted to Attn: J. Howard, DHR Employment Services Unit, 311 West Saratoga Street, Room 140, Baltimore, Maryland 21201-3500; Email janice.howard@maryland.gov. The paper application must be received by 5pm, on the closing date for the recruitment, no postmarks will be accepted. If you upload documents it must be submitted as one document. If unable to upload, please fax requested information only to 410-333-0882. 

All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State's diversity.