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MPT TECHNICIAN II

Executive Assistant

Recruitment #14-007585-009

GRADE

9990

LOCATION OF POSITION

Maryland Public Television

11767 Owings Mills Blvd.

Owings Mills, MD 21117

Main Purpose of Job

This position functions as an executive assistant to the CEO, exercising independent, personal initiative in performing tasks or facilitating communications on the CEO's behalf.The incumbent is MPT's first line representative to individuals and groups that conduct business with the CEO.  As a seasoned, experienced executive assistant, the incumbent follows practices and protocols that reflect a highly professional conduct of business on a local and national level within the national public broadcasting arena and at the highest levels of statewide corporate, community, and government operations.

POSITION DUTIES

  • Sets up and maintains schedules of official meetings of the Maryland Public Broadcasting Commission and the MPT Foundation, Inc., Board of Directors, developing and circulating agendas, meeting materials, and meeting minutes for these bodies as well as for their standing committees.
  • Issues meeting notices, performs follows up, and arranges for physical set-up of meetings both at MPT or other sites. 
  • Monitors commission or board meetings attendance, filing reports as required by the State and the Federal Communications Commission, and tracking terms of commissioners/directors.
  • Acts as intermediary for the executive, maintaining frequent contacts with public and private executives, professional staff and others.  Handles requests for the CEO's attendance at meetings and events.  Arranges routine meetings desired by the CEO, issuing invitations and providing confirmations and pre-meeting materials as needed.
  • Fields calls/visits to the MPT executive area and directs callers/visitors to the appropriate destinations.
  • Prepares a wide variety of executive correspondence, composing letters or notes for the CEO's signature.  Works to ensure that communications bearing the CEO's name are developed and executed in an error-free and highly professional manner.
  • Assembles, compiles and summarizes data into a concise form.
  • Obtains and distributes materials from a variety of sources to be used for articles, reports and speeches.
  • Maintain important and confidential records, schedules, expense accounts and office supplies.  
  • Opens, sorts and distributes incoming correspondence.
  • Reviews records and correspondence for completeness and accuracy.
  • Provides administrative support for the CEO's commitments to broadcasting industry organizations and boards, becoming familiar with the organizations' missions, staffing, and executive team to facilitate the work on the CEO's behalf.
  • Oversees the retention and secure storage of records that are generated in or for the CEO's office.
  • Performs myriad copywriting tasks in support of the CEO's written communication needs.
  • Uses word processing, database, Excel and desktop publishing software in order to prepare reports, charts, graphs and other documents.
  • Performs other related duties as assigned.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

High School diploma or GED

Minimum of five years' experience in related work

SELECTIVE QUALIFICATIONS

  • Proficiency in software
  • Demonstrated skill in taking meeting notes/minutes
  • Capable of time management
  • Knowledge of office practices, procedures and equipment
  • Knowledge of editing and English grammar
  • Skill in typing on a typewriter or computer keyboard at a minimum speed of 40 words per minute  
  • Ability to maintain records

BENEFITS

FURTHER INSTRUCTIONS

TTY  Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.




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