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FISCAL ACCOUNTS CLERK II

Recruitment #14-004518-003

Introduction

Division of Rehabilitation Services
Office of Blindness and Vision Services
Blind Enterprise Program

GRADE

09

LOCATION OF POSITION

2301 Argonne Drive
Baltimore, MD   21218

Main Purpose of Job

To provide fiscal support and financial accounting to the Business Enterprise Program for the Blind.

POSITION DUTIES

Records vending machine commissions received from commercial vendors, Reconciles statements to commission check amounts received, Processes payment requests for blind vendors, Records commission payments and gross sales reported at the highway rest stops, Records commission payments and gross sales reported at NIH and GSA facilities Invoices blind vendors for late set-aside payments, Invoices blind vendors for account receivable debts, Uses FMIS to identify payment history for blind vendors when they inquire about not receiving checks in a timely fashion. 

Maintains files of vending commissions, Maintains files of PO payments to blind vendors, Maintains files of gross sales reported by commercial vendors, Maintains files of national average payments for selected blind vendors, Maintains account receivable file on vendors not paying monthly set-aside and other debts, Distributes to Business Counselors a monthly report of vending commissions paid to blind vendors.

Distributes reports of commercial vendor’s gross sales to Program Director, Distributes a report on gross sales and vending commissions collected at the highway rest stops to Program Director and to the State Highway Administration. 

Assists in managing incoming phone calls for all OBVS headquarters staff and BP staff, Assists in maintaining a log book of facility equipment repairs to cross-reference with receipt invoices, Provides secretarial support in BEP as needed to include proofreading and composition, ordering supplies, and preparing internal requisitions, Manages complaints from blind vendors and agency personnel reporting vending machine issues.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience reviewing, verifying, recording, adjusting and balancing financial transactions.

Notes:

1. Experience calculating and recording financial, statistical or other numerical data may be substituted on a year-for-year basis for the required high school education. 

2. Six credit hours in accounting from an accredited college or university may be substituted for one year of the required experience.

3. A minimum of five courses or six months of accounting-related training in a vocational training program in subjects such as journalizing transactions, analyzing transactions into debits and credits, posting to a general ledger, payroll, bank reconciliations, accounts payable, and accounts receivable may be substituted for one year of the required experience. 

SELECTIVE QUALIFICATIONS

General knowledge of bookkeeping functions.  Working knowledge of Microsoft Office, MS Word and intermediate knowledge of Excel.  Ability to create formulas, develop tables, construct worksheets and manage data in Excel.  Good written and verbal communications skills.

DESIRED OR PREFERRED QUALIFICATIONS

Two years experience creating formulas, developing pivot and other tables, constructing worksheets with the ability to link several together, and manage data across multiple worksheets in Microsoft Excel.  Experience working with income statements and balance sheets. 

EXAMINATION PROCESS

The exam will consist of a rating of your education, training and experience related to the preferred qualifications for the position.  You will be required to complete the supplemental questionnaire. 

If the supplemental questionnaire is not completed your application will not be rated. 

Therefore, it is important that you provide complete and accurate information on your application and questionnaire.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit. 

BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the Maryland State Government on-line application for employment recruitment #14-004518-003. The Application and any support documentation must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications and possesses the Essential Requirements for the position.     

Paper applications can be completed and faxed to 410-554-9397 or mailed to:

DORS Human Resource Department
2301 Argonne Drive, Baltimore, MD 21218.

To obtain a paper application visit our website dors.state.md.us or marylandpublicschools.org. 

TDD (410) 554-9399. Inquiries can be made to 410-554-9424. Appropriate accommodations can be made for individuals with disabilities.  

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required.   Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity



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