ARCHIVIST II

**This recruitment is only available to current Maryland State Archives permanent employees**

 

As the historical agency for Maryland, the State Archives is the central depository for government records of permanent value.  Records date from the founding of the Maryland Colony in 1634 to the present day.  The State Archives identifies, appraises, acquires, describes, preserves, and makes physically and electronically available (in a secure and dynamic environment) the permanent records of Maryland’s past, while providing reliable current information to citizens and public officials for the better administration of Maryland government and understanding of Maryland history.  The Archives describes Maryland state, county, and municipal government agencies, and their origin, functions, structure, personnel, historical evolution, reports, and other aspects of Maryland and its history; and encourages the study of Maryland government and history.  The agency also serves as the custodian of the state's fine art collections.

Grade 16- $43,153.00 to $68,887 yearly

Annapolis, MD

This position leads the day-to-day operations of the Searchroom Program. The incumbent is responsible for the creation of the monthly staffing schedule, replacement of absent staff, inspection of Searchroom equipment and consumables, and the development, implementation and monitoring of applicable policies, practices and products. The incumbent assists Archives patrons at the Circulation Desk to locate and retrieve requested records. The incumbent also participates as time allows in the Reference mail program, researching and responding to requests received via traditional and electronic mail for all types of records, and the customer service program. The incumbent is fourth in line for supervisory responsibility in the Reference Services department. Additionally, the incumbent performs other duties as assigned. This is a professional position providing access to records, a primary component of the mission of the Archives.

The incumbent leads the day-to-day operation of the Searchroom program services.  The position provides supervision in planning, organization, and development of program goals, establishing work schedules, tracking of  equipment condition and consumable supplies, leading professional and contractual staff and reporting usage statistics.

The incumbent assists government employees and Archives patrons to locate and retrieve needed records at the Searchroom Circulation Desk, conducting reference interviews, identifying needed documents, utilizing finding aids and ordering materials out for usage.

The incumbent researches and responds to requests received via traditional and electronic mail for all types of records.

Monitoring patron activity by observation, interaction and circulation, i.e. walking around the Searchroom as to observe and report any concerns to the senior archivist on duty or the Reference supervisor or his deputy, as part of the regular security rotation, as well as providing customer service.

Education: Possession of a Bachelor’s degree from an accredited four-year college or university.

Experience: Five years of professional archival experience.

Notes:

1. Graduation from an accredited four-year college or university with a Master’s degree in Archival Science or its equivalent may be substituted for one year of the required experience.

2. Applicants may substitute additional experience in professional archival work with public records on a year-for-year basis for the required education.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer in Archivist classifications or Archivist specialty codes in the Library and Archives field of work on a year-for-year basis for the required experience and education.

Experience:    One year’s experience in the Maryland State Archives Reference Services department, providing access services to Archives patrons and government employees.

This position is open only to current Maryland State Archives employees.  Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the minimum education and experience requirements.  All information concerning your qualifications must be submitted by the closing date.  Information submitted after deadline will not be considered.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified.

NOT APPLICABLE

State of Maryland Employment Benefits: The Maryland State Personnel Management System family-friendly benefit practices and policies offer support and flexibility.

Leave Benefits: The leave package includes from ten to 25 days of annual (vacation) leave per year, depending on seniority, as well as six personal days each calendar year. In addition, the state offers 11 paid holidays and 15 days of sick leave per year. State leave policies also adhere to the Family Medical Leave Act of 1993.

 

Health Coverage: This includes medical, prescription, dental, vision and behavioral health coverage, as well as the possibility of life, accidental death and dismemberment, and long-term care insurance plans at low group rates.

Reduced Child and Health Care Costs:  The state offers Health Care and Day Care Flexible Spending Accounts. These plans allow saving, on a pretax basis, for health care and day care costs incurred during the plan year.

 

Flexible Work Schedules: Employees of the state of Maryland typically work a forty-hour week. Many agencies offer employees flexible work schedules. The Teleworking Program enables eligible state employees to work at home, at a satellite office, or at a Telework Center.

 

Retirement Benefits: Maryland state employees are eligible for participation in a contributory defined benefit pension plan in which they are vested after ten years. State employees are also eligible to participate in two supplemental retirement plans: the 457 Deferred Compensation Plan and the 401(k) Savings and Investment Plan.

 

Free Mass Transit Benefit: Permanent state employees are entitled to use the Light Rail, the Baltimore Metro Subway, and bus service in the Baltimore metro area at no charge with a valid state ID card.  This benefit can be used any time of day or evening, including weekends.The Free Mass Transit Benefit does not include the MARC trains, commuter buses, or any special event buses.

Job opportunities within the Maryland State Archives are now accessible through JobAps, the Statewide Recruitment, Examination and Applicant Tracking System.  The online application process is STRONGLY preferred.   By using the department filter and highlighting “State Archives”, you can view all active recruitments within the agency.  First-time users can register for an account by selecting a position to apply for, choosing “I am a new user” at the bottom, then keying in the necessary fields.  Click here to apply.  If online access is not available, you may submit a paper application and resume, to: Maryland State Archives 350 Rowe Blvd, Room 245 Annapolis, Maryland  21401 Attn:  Teresa Fawley or teresa.fawley@maryland.gov or FAX:  410-974-3895.  All materials must include the applicant's name and the job number and must be received by 5:00 p.m. of the closing date.

 

TTY Users: call via Maryland Relay.

 

As an equal opportunity employer, Maryland is committed to recruiting, retaining, and promoting employees who are reflective of the state’s diversity.