ADMINISTRATIVE OFFICER II

14

Division of Vital Records, Baltimore, MD

This position primarily functions as the Field Representative for issues relating to the proper procesing and registration of Maryland Vital Records. Conducts trainings and develops training materials for presentation to medical care facilities, funeral homes, and local health department personnel. Servces as a resource for those involved in the vital records registration process. Also provides answers to questions from the general public regarding the operation of Vital Records and the issuance of vital records for the State of Maryland. Prepares correspondence, brochures, posters, and other informational materials regarding vital records. Prepares responses to correspondence and changes requested for death certificates. Prepares correspondence to funeral homes, physicians, and medical facilities regarding problems with death certificates or problems in obtaining information for a death certificate. The Division of Vital Records serves a diverse population. It is imperative to have an incumbent with strong verbal and written communication skills to effectively communicate statutes, procedures and regulations to outside stakeholders. The incumbent will travel to various sites to assure Maryland death certificates are accurate, timely, and complete by Law.

Education: Possession of a bachelor's degree from an accredited four-year college or university.

Experience: Two years experience in administrative or professional work.

Notes:

1. Candidates may substitute additional experience in administrative staff or professional work on a year-for-year basis for the required education.

2. Candidates may substitute additional graduate level education at an accredited college or university at the rate of 30 semester credit hours for each year of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a commissioned officer involving staff work that included the regular independent judgment and analysis in applying and interpreting complex administrative plans, policies, rules or regulations or analysis of operational programs or procedures with recommendations for improvement on a year to year basis for the required education and experience.

Must have one year experience working with Code of Maryland Regulations (COMAR), unless you meet the experience requirement using the education substitution.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Applicants who meet the minimum qualifications will be evaluated.  The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position.  Therefore, it is essential that you provide complete and accurate information on your application.  Please report all related education, experience, dates and hours of work.  For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Applicants certified to list will receive eligibility for a period of one (1) year.
Eligibility may be extended beyond one (1) year period.  For Recorded Job Information Call:  410-767-6018.

Online applications are STRONGLY preferred, however the paper application may be submitted to DHMH, Recruitment and Selection Division, 201 W. Preston St., Room 114-B, Baltimore, MD 21201.  The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.

Incorrect application forms will not be accepted.

If you need to submit additional information, the preferred method is to upload.  If unable to upload, please fax requested information only to 410-333-5689.

Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 767-1251 or MD TTY Relay Service 1-800-735-2258.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.