MANAGEMENT ASSOCIATE

The Maryland State Department of Education is looking to recruit in the Division of Special Education and Early Intervention Services.

13

200 West Baltimore Street
9th Floor
Baltimore, MD 21201

The main purpose of this position is to provide fiscal, administrative, office management and secretarial support to the Fiscal Management Branch necessary for facilitating technical assistance and communication with all public and private agency and local school system grant recipients and supporting efficiency and compliance in the oversight of all federal and State grants issued through the MSDE and all applicable State funds regulated and monitored by the MSDE. This includes, but is not limited to, assuring the smooth operation of the Branch by performing a variety of complex administrative, secretarial and clerical duties to ensure the accuracy of important and specific elements within the Branch pertaining to grant records and other fiscal documents and procedures, letters and electronic communication for grantees, staff development sessions, policy development and other matters.

Provides supervision to the Branch secretary supporting the Branch; examine and verifies reports and correspondence for completeness, propriety, adequacy and accuracy; proofreads drafts and final copies of documents for errors in spelling, grammar, punctuation and format; supports professional development activities including planning and supporting the annual grants meetings, fiscal task force meeting, and other statewide and regional professional devlopment actitivites; provide support to Branch leadership and staff in the construction, maintenance and use of databases and computer systems containg fiscal information and data relative to federal and State grants and funds, including FMIS, RSTARS, and AFR systems; perform other administrative duties as assigned relative to the mission of the Division and Organization.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Five years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration or Personnel Specialist classifications or Administrative, Clerical, or Office Services specialty codes in the Special Assistant or Secretarial fields of work on a year-for-year basis for the required experience.

Candidate who has five or more years of experience with grant evaluation and monitoring

Planning and actively supporting meetings and securing venues for trainings

Knowledge of FMIS, RSTARS and AFR systems and the local Grants Management Database

Strong PowerPoint presentation skills, charts, table, databases, spreadsheets, etc.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or word processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Applicants who meet the minimum qualifications will be evaluated. The evaluation may be a rating of your application based on your education, training and experience as they relate to the requirements of the position. Therefore, it is essential that you provide complete and accurate information on your application. Please report all related education, experience, dates and hours of work. For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Applicants certified to list will receive eligibility for a period of one (1) year.

Online applications are STRONGLY preferred; however, a paper application may be submitted to MSDE, Office of Human Resources, 200 W. Baltimore Street, Baltimore, MD 21201. The paper application must be received by 5 pm, close of business, on the closing date for the recruitment, no postmarks will be accepted.
Incorrect application forms will not be accepted.

If you need to submit additional information, the preferred method is to upload. If unable to upload, please fax requested information only to 410-333-8950.

Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 767-1251 or MD TTY Relay Service 1-800-735-2258.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position. It is important that you provide complete and accurate information on your application. Please report all experience and education that is related to this position.

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date.

STATE OF MARYLAND BENEFITS  

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.