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ADMINISTRATIVE AIDE

Limited to current MSDE Permanent and Contractual Employees

Recruitment #14-002572-009

GRADE

11

LOCATION OF POSITION

Division of Rehabilitation Services

Office of Program and Community Support

2301 Argonne Drive

Baltimore, Maryland   21218

Main Purpose of Job

This position is to provide administrative and secretarial support for the Staff Specialist, Community Rehabilitation Programs (CRPs) and the Staff Specialist, Transition and Supported Employment, within the Office of Program & Community Support at the Division of Rehabilitation Services (DORS).

POSITION DUTIES

This position provides administrative and secretarial support to the Staff Specialist III, CRPs by maintaining the updating documentation and records for Community Rehabilitation Programs, including drafting of Cooperative Agreements from templates, correspondence with CRPs and programs seeking approval, support of the CRP Advisory Committee and the Psychiatric Specialists affinity group, and updates the CRP data base. For the staff specialist, transitioning and supported employment, this position coordinates meeting logistics, compiles and disseminates reports and data for transitioning and supported employment. This position also provides back-up remote support to DORS field offices, in consultation with local management, to include entering referrals and applications, drafting authorizations, assuring invoices are processed in a timely manner, scheduling appointment and communicating with consumers. This position also provides information to members of the public calling or contacting the Division, completes minutes for the Executive Staff, provides support for staff related to updates in the Code of Maryland Regulation and supports the State Rehabilitation Council.  This position requires the ability to work with a variety of stakeholders with tact and diplomacy and to respond to individuals who may have concerns about DORS in ways that will de-escalate and diffuse their concerns and present options to address them.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Four years performing secretarial work or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

DESIRED OR PREFERRED QUALIFICATIONS

Experience scheduling meetings, creating reports, maintaining records and coordinating payments is preferred.

LIMITATIONS ON SELECTION

This recruitment is limited to current Maryland State Department of Education (MSDE) Permanent and Contractual employees.

SELECTION PROCESS

Please provide sufficient information on your application (and on separate pages, if necessary) to show that you satisfy the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Report all experience and education that is related to this position.

BARGAINING UNIT STATUS

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.  

BENEFITS

FURTHER INSTRUCTIONS

Applicants must complete the Maryland State Government on-line application for employment recruitment #14-002572-009. The Application and any support documentation must clearly demonstrate that the applicant meets the prerequisite Minimum Qualifications.

Paper applications can be completed and faxed to 410-554-9397 or mailed to DORS Human Resource Department at 2301 Argonne Drive, Baltimore, MD 21218. To obtain a paper application visit our website dors.state.md.us or marylandpublicschools.org. TDD (410) 554-9399. Inquiries can be made to 410-554-9424. Appropriate accommodations can be made for individuals with disabilities. 

If you have difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850.

Proof of eligibility to work in compliance with the Immigration Reform and Control Act, and travel throughout the State are required. Any misrepresentation of academic or experience requirements for this position may result in non-selection or termination of employment.

TTY Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.



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