ADMINISTRATIVE SPECIALIST III

This is a Position Specific Recruitment limited to current employees working for the Prince George's County Department of Social Services.  You must currently be employed at the Prince George's County Department of Social Services and meet the current Minimum Education and Experience requirements to be approved for this recruitment.

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Prince George's County Department of Social Services

Family Investment Division

805 Brightseat Road

Landover, MD 20785

This position maintains contact with public and private executives, professional persons and other officials; responds to inquiries from individuals by phone; acts as intermediary for the Assistant and Deputy Assistant Director in their absence utilizing expert knowledge regarding the functions, procedures, organization and the administrative aspects of the agency; maintains and schedules appointment calendar regarding daily engagements of the Assistant and Deputy Director with individuals such as agency Director, District Managers, public officials, community representatives, political figures and staff who request face to face discussions of complaints, problems and concerns; works on variety of complex and confidential secretaial tasks, determines in the absence of the Assistant and Deputy Director what confidential information regarding office activities or services provided are to be shared with individuals contacting the office; receives and reviews all incoming mail for the Office of the Assistant and Deputy Director, determines appropriate distributions to office personnel; greets and receives guests, State officials, visitors and other agency staff attending meetings or interviews with the Assistant and Deputy Assistant Director; prepares correspondence from the Assistant and Deputy Director such as answers to letters from the County Executives Office or the Secretary of the Department of Human Resources regarding service delivery and memos to staff; monitors receipt of time sheets from District Managers and ensures timely submission to human resources; responsible for copying and distribution, filing of correspondence to supervisors, support staff and other administrators in the agency or outside the agency; orders inventory and maintains all supplies for the Assistant and Deputy Director.

Experience: Two years of experience in administrative or professional work.

Notes:

1. Candidates may substitute experience as defined above at the rate of one year experience for 30 credit hours of education for up to 60 credit hours of the required education.

2. Candidates may substitute a bachelor’s degree from an accredited college or university for the required education and experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year to year basis for the required education and experience.

This recruitment is limited to employees currently workinig at the Prince George's County Department of Social Services.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS  

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit,

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882.  Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.