OFFICE SECRETARY III

This position is limited to permanent and contractual employees working with the Maryland Department of Public Safety and Correctional Services (DPSCS) only.

This is a position specific recruitment for the Department of Public Safety and Correctional Services. The resulting eligible list will be used to fill positions in DPSCS Correctional facilities throughout the State of Maryland. Applicants certified to this list will remain eligible for at least one year.

10

Roxbury Correctional Institution
Hagerstown, MD 21746

To provide secretarial and administrative support primarily to the Correctional Security Chief and the Warden/Assistant Warden as needed.  These duties include routine and specialized, complex secretarial services.

Screen and direct telephone calls and visitors contacting the Security Chief’s Office.  This may include redirecting calls or handling the call independently.      

Responsible for the Staffing Overtime Analysis Manager program (SOAM) program which includes retrieving various reports from other departments and incorporating information into the Staffing Overtime Analysis Manager program (SOAM) for the bi-weekly overtime report that is submitted to Headquarters.

Responsible for the typing and disruption of Post Orders.  This includes the initiating, tracking, typing, copying and distributing process for all custody post orders and post order procedures annually.

Responsible for the typing and distribution of updated information in the Emergency Plans.  These plans contain highly confidential information regarding security issues when dealing with any emergency situation.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Three years performing secretarial or clerical work involving typing duties.  

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.  

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience for up to two years of the required experience.

Applicants must have 3 years’ experience working within a Correctional facility.

Candidate that have knowledge and experience working with Offender Case Management System (OCMS),  Faculty Incident Reporting Manager (FIRM), Offender-Based State Corrections Information Systems (OBSCIS), Staffing Overtime Analysis Manager (SOAM), and METERS/NCIC.

This position is limited to permanent and contractual employees working with the Maryland Department of Public Safety and Correctional Services (DPSCS) only.

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. You must meet the minimum qualifications (and selective qualifications, if applicable) to be considered. For education obtained outside the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service. This evaluation must be submitted with your application. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after this date. Resumes may not be submitted in lieu of completing the employment application. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. You will be required to complete a supplemental questionnaire. Therefore, it is important that you provide complete and accurate information on your application.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS 

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. If you need to submit additional information, the preferred method is to upload your document(s) by electronic means with the submission of your application. However, if you’re unable to upload your documents, please fax requested information only to 410-585-0570 (providing a cover sheet with your contact information and number of pages). We will not consider information submitted after the closing date of this announcement.

Resumes will NOT be accepted in lieu of completing the online or paper application.

Online applications are highly recommended, however a paper application may be submitted to:

HRSD-Recruitment & Examination
ATTN: M. Cooper-Stokes
6776 Reisterstown Road, Suite 309
Baltimore, MD 21215

For more information, please call 410-585-3410.

TTY Users: call via Maryland Relay

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.