OFFICE SECRETARY I

An Office Secretary I is work providing secretarial support to an official, administrator or administrative staff. Employees in the Office Secretary I classification type on typewriters or keyboards of personal computer or computer terminals.

The resulting eligible list will be used to fill this vacancy only.

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The current vacancy exists at the Roxbury Correctional Institution,Hagerstown, Md. (Washington County)

IT IS IMPORTANT TO INDICATE EACH MARYLAND COUNTY YOU ARE WILLING TO ACCEPT EMPLOYMENT ON YOUR APPLICATION.

To provide clerical support to Correctional Case Management Specialists, Supervisors and Manager in carrying out Institutional Procedures and Policies and operation of the OBSCIS (Offender Based State Correctional Information System) affecting the Case Management Department.

Type a variety of correspondence for Case Managers for assigned Housing Unit using a personal computer. Assemble and complete reports, 0post information to DPSCS Case Plan and maintain established files.

Interpret Sentence Status reports and Detainers that are initiated by the Commitment office. This involves adding new sentences, amending sentences and completing paperwork for speedy trials.

Process newly arrived inmate base files in accordance with DCD 100-203. Appendix 1. Review base file and computer generated information.

Type authority moves in Case Plan and notifies traffic of these job changes.

Type reclassification docket result in Case Plan and process proper paperwork. Enter annual Security Review information into OBSCIS.

Handle all requests for released inmate base files, Pull folders from our dead files or request from the Hall of Records in Jessup, MD and forward to requesting institution.

Pick up, sort, open and distribute mail to the appropriate people in the department and also within the institution.

Respond to many inquiries from telephone callers and visitors, redirect calls if needed and provide information that requires a detailed knowledge of the Institutions Functions, regulations, and procedures.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: One year performing secretarial or clerical work involving typing duties.

Notes:

1. Additional secretarial or clerical experience may be substituted on a year-for-year basis for the required education.

2. Thirty credit hours with a major in secretarial science or office technology from an accredited college may be substituted at the rate of thirty credits for one year of experience.

3. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer in Administration classifications or Administrative, Clerical, or Office Services specialty codes in the Administrative Support field of work on a year-for-year basis for the required experience.  

NOT APPLICABLE

Demonstrated ability to accurately type on a typewriter or keyboard on a personal computer, computer terminal or work processor at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

Please make sure to provide sufficient information on your application (and on separate pages, if necessary) to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. Information submitted after the closing date will not be considered. Successful candidates will be ranked as Best Qualified, Better Qualified or Qualified and placed on the employment (eligible) list for at least one year.

The examination will consist of a rating of your education, training, and experience as presented on your application and as they relate to the requirements of the position. Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Please make sure that you provide complete and accurate information on your application to show that you meet the qualifications for this recruitment. All information concerning your qualifications must be submitted by the closing date. We will not consider information submitted after the above closing date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

 

STATE OF MARYLAND BENEFITS  

 

Resumes will NOT be accepted in lieu of completing the online or paper application

Online application is STRONGLY recommended; If you do not have internet access, please mail your application (by the closing date) to:

HRSD-Recruitment & Examination

ATTN: Kyia Underwood

6776 Reisterstown Road, Suite 309

Baltimore, MD 21215

For more information, please call 410-585-3391

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.

TTY  Users: call via Maryland Relay

We thank our Veterans for their service to our country, and encourage them to apply.

The resulting certified eligible list for this recruitment may be used for similar positions in this or other State agencies.