AGENCY PROCUREMENT SPECIALIST II

THIS IS A POSITION-SPECIFIC RECRUITMENT FOR THE DEPARTMENT OF HUMAN RESOURCES BUDGET AND FINANCE/ PROCUREMENT DIVISION. 

DHR/Budget and Finance/ Procurement Division

311 W. Saratoga Street

Baltimore, Maryland 21201-3500

The primary purpose of this position is to ensure appropriate and consistent application of COMAR Title 21 Procurement Regulations and Department of Human Resources (DHR) Procurement Policy and Procedures are followed in order for DHR to implement its programs and services. POSITION DUTIES: Reviews for substance and accuracy, and processes procurement transactions, solicitations, Request for Proposals, etc.; ensures all documents are complete and included in procurement package; reviews specifications for accuracy and approval; advises and instructs all of the Department's Central Administrations and Local Departments of Social Services staff how to accurately prepare solicitations, contracts, contract amendments, contract renewals, Grant Agreements, Inter-Governmental/Inter-Agency Agreements, Memorandums of Agreement/Understanding; provides assistance as well as guidance with master contract procurements: i.e. IT Consulting and Technical Services, IT Commercial Off-the Shelf Software, IT Hardware, etc.; initiates, processes, approves requisitions and purchase orders; assists with the implementation of programs and services; obtains best value contracts for DHR through the use of the competitive and non-competitive procurement processes; serves as the State's Custodian of Records for procurement; completes the Financial Management Information System (FMIS) and the Advanced Purchasing and Inventory Control System (ADPICS) requisition; utilizes ADPICS to ensure that Minority Business Enterprises (MBE) are certified for use; and participates in monthly Procurement Advisory Committee meetings to keep DHR Central and Baltimore City Department of Social Services Procurement and/or Program staff apprised of changes in procurement regulations, processes and/or procurement forms as the result of new directives from control agencies.

Reviews for substance and accuracy, and processes procurement transactions (solicitations [Information Technology-Purchase Order Request For Proposals (IT-PORFP), Information Technology-Task Order Request. For Proposals (IT-TORFP), Request for Grant Proposals (RFGP), Request. For Proposals (RFP), Invitation to Bids (IFB) small procurement solicitations, Department of General Services (DGS) solicitations], contracts [competitively and non-competitively bid], contract amendments, contract renewals, Grant Agreements (competitively and non-competitively bid), Inter-Governmental / Inter-Agency Agreements, Memoranda of Agreement / Memoranda of Understanding, IT Consulting and Technical Services (CATS 1) master contract procurements, IT Commercial Off-the Shelf Software (COTS) master contract procurements, IT Hardware master contract procurements, DGS procurements, commodity purchases, and copier purchases) in order to assist all of the Department’s Central Administrations—Child Support Enforcement Administration (CSEA), Division of Administrative Operations (DAO), Family Investment Administration (FIA), Human Resources Development and Training (HRDT), Office of the Attorney General (OAG), Office of Budget and Finance (OBF), Office of Grants Management (OGM), Office of Planning and Performance (OPP), Office of the Secretary (OS), Office of Technology for Human Services (OTHS), and Social Services Administration (SSA); and all 24 local Departments of Social Services with the implementation of their programs and services in accordance with COMAR Title 21 Regulations and DHR, DGS and DoIT Procurement Policy and Procedures, and the General Accounting Division’s Corporate Purchasing Card Program Policies and Procedures.   

 Advises and instructs all of the Department’s Central Administrations (CSEA, DAO, FIA, HRDT, OAG, OBF, OGM, OPP, OS, OTHS, and SSA) and all 24 local Departments of Social Services staff to accurately prepare solicitations (IT-PORFPs, IT-TORFPs, RFGPs, RFPs, IFBs, small procurement and DGS solicitations), contracts (competitively and non- competitively bid) contract amendments, contract renewals, Grant Agreements (competitively and non-competitively bid), Inter- Governmental / Inter-Agency Agreements, Memorandums of Agreement / Memorandums of Understanding, IT Consulting and Technical Services (CATS 1) master contract procurements, IT Commercial Off-the Shelf Software (COTS) master contract procurements, IT Hardware master contract procurements, DGS procurements, commodity purchases and copier purchases to assist them with the implementation of their programs and services by obtaining best value contracts for DHR through the use of the competitive and non-competitive procurement processes in accordance with COMAR Title 21 Regulations and DHR, DGS and DoIT Procurement Policy and Procedures, and the General Accounting Division’s Corporate Purchasing Card Program Policies and Procedures.

Education: A Bachelor’s Degree from an accredited college or university.

Experience: Two years of experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year-for-year basis for up to four years of the required education.

2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.

3. Candidates may substitute the following written certifications, obtained through passing an examination: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers) for the required education.

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

Please make sure that you provide sufficient information on your application to show that you meet the qualifications for this recruitment.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

The assessment may consist of a rating of your education, training, and experience related to the requirements of the position.  It is important that you provide complete and accurate information on your application.  Please report all experience and education that is related to this position. 

For education obtained outside the U.S., a copy of the equivalent American education as determined by a foreign credential evaluation service must accompany the application.  All information concerning your qualifications must be submitted by the closing date.  We will not consider information submitted after this date.

The incumbent in this position is a member of a covered bargaining unit and will be required to pay a bi-weekly service fee to the exclusive representative of the bargaining unit.

STATE OF MARYLAND BENEFITS  

Online applications are STRONGLY preferred.  If the online application process is not available, please send your paper application and supplemental questionnaire (if applicable) to:

DHR Examination Services Unit,

311 W. Saratoga Street, First Floor

Baltimore, Maryland 21201

Or fax requested information to: 410-333-0882.  Do not submit unsolicited documentation. The paper application must be received by 5 PM on the closing date for the recruitment. 

TTY Users: call via Maryland Relay, 1-800-925-4434.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.