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AGENCY PROCUREMENT SPECIALIST I

Comptroller of Maryland, Administration & Finance

Recruitment #14-000848-004

Introduction

OPEN TO ALL QUALIFIED CANDIDATES

This is a position specific recruitment.  The resulting certified eligible list will be used to staff this position/function only.  Interested persons may need to reapply for future recruitments within this classification.

GRADE

13

LOCATION OF POSITION

80 Calvert Street, Annapolis Maryland

POSITION DUTIES

At the direction of the Procurement Manager, the incumbent in this position will be responsible for reviewing purchase requisitions to determine the most appropriate procurement method. This position will develop contract specifications; solicit, examine, and evaluate bids; negotiate and award contracts; maintain contracts; and evaluate contract performance in accordance with State procurement laws, procedures and regulations. This position uses the ADPICS portion on FMIS to facilitate the procurement process. The incumbent must be willing to travel, infrequently, to various areas of the State.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Education: A Bachelor’s Degree from an accredited college or university.

Experience: One year experience in contract management or procurement involving duties such as: soliciting, evaluating, negotiating and awarding contracts and ensuring compliance with governmental procurement laws, regulations and conditions.

Notes:

  1. Candidates may substitute professional or paraprofessional contract management or procurement experience on a year for year basis for up to four years of the required education.
  2. Candidates may substitute additional graduate education at an accredited college or university at the rate of thirty credit hours for each year of the required experience.
  3. Candidates may substitute the following written certifications, obtained through passing an examination for the required education: Certified Public Manager from the National Association of Purchasing Management; Certified Professional Contracts Manager from the National Contract Management Association; Certified Public Purchasing Officer or Certified Professional Public Buyer from the Universal Public Purchasing Certification Council (National Institute of Governmental Purchasing, Inc. or National Association of State Purchasing Officers).  

* In order to receive due credit, all unofficial transcripts must be submitted in a non-editable format. If you can edit your document, it is not acceptable for the purpose of demonstrating your qualifications.

** For education obtained outside of the U.S., you will be required to provide proof of the equivalent American education as determined by a foreign credential evaluation service.  If you possess a degree obtained outside of the United States, please submit a detailed, course-by-course evaluation report from one of the U.S. equivalency evaluating members identified at http://www.naces.org/members.htm.

DESIRED OR PREFERRED QUALIFICATIONS

  • Proficiency in the work-related use of Microsoft Office Professional and Adobe Acrobat Professional
  • Experience preparing and managing, from inception to award, requests for proposals (RFPs) and invitations for bids (IFBs)
  • Experience developing contract specifications including performance and acceptance standards, payment terms, contract management elements, contract modifications, contract renewals and advertisement requirements in accordance with State procurement procedures, laws and regulations
  • Experience preparing minutes of pre-bid/pre-proposal conferences, addenda to RFP/IFB and answering written questions from potential bidders and offerors
  • Experience examining bid proposals to determine issues of responsiveness and responsibility and/or need for additional information
  • Experience negotiating the most favorable prices, terms and conditions with vendors, and resolving issues with contractors regarding price, delivery and terms
  • Experience using the State of Maryland's FMIS, particularly the ADPICS portion, for creating, approving and tracking purchase orders

LICENSES, REGISTRATIONS AND CERTIFICATIONS

Employees in this classification may be assigned duties which require the operation of a motor vehicle. Employees assigned such duties will be required to possess a motor vehicle operator’s license valid in the State of Maryland.

EXAMINATION PROCESS

ONLY APPLICANTS WHO MEET THE MINIMUM QUALIFICATIONS FOR THIS RECRUITMENT WILL BE CONSIDERED FOR THIS OPPORTUNITY.  The examination may consist of a rating of your education, training and experience.  It is essential that you submit complete and accurate information on your application in order to determine if you meet the qualifications as specified above, including a non-editable, unofficial copy of your college diploma or transcripts as applicable.  Resumes will not be accepted in lieu of completing the application.  All information concerning your qualifications must be received by the closing date.  Successful candidates will be ranked as Best Qualified, Better Qualified, or Qualified and placed on the employment (eligible) list for at least one year.

Qualifying applicants are subject to an oral interview.  Prior to appointment, the employee must successfully undergo a comprehensive background investigation including a review of criminal, MVA and tax records; and determination of legal authorization to work in the United States or under the United States Immigration Reform and Control Act of 1986.  Upon initial appointment OR promotion to a position in the State Personnel Management System, an employee is required to serve an initial six month probationary period.  This probationary period may be extended an additional six months under certain circumstances at the discretion of the appointing authority.

BENEFITS

FURTHER INSTRUCTIONS

DD-214

Veteran’s Status In order to receive credit for first time Veteran’s Status, you must attach a copy of your DD-214 to your application.

Attachments

The preferred method for submitting additional information is to upload it directly into your online account.  Please remove references to the first 5 digits of your SSN and your DOB on all attachments by deleting, redacting or blacking that information out with a marker.  Please note that all unofficial transcripts must be submitted in a non-editable format.

Faxes/Email

The online application process is STRONGLY preferred.  If you choose fax or email as the option to submit your application and/or required additional information, you must include the following information on each page you submit:

  • First and Last Name
  • Recruitment Number (located at the top of the bulletin)
  • The last 4 digits of your SS#

Fax: 410-974-5249 – This fax number is for Comptroller of Maryland recruitment efforts only.

Email: tcarter@comp.state.md.us

For Further Questions

If you are having difficulty with your user account or have general questions about this online application system, please contact the MD Department of Budget and Management, Recruitment and Examination Division at 410-767-4850 or Application.Help@maryland.gov.

If you have questions about this particular recruitment, please contact the Comptroller of MD, Office of Human Resources at tcarter@comp.state.md.us

Appropriate accommodations for individuals with disabilities are available upon request by calling: (410) 260-6622 or MD TTY Relay Service 1-800-735-2258.

As an equal opportunity employer Maryland is committed to recruiting, retaining and promoting employees who are reflective of the State’s diversity.




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