State of Maryland

Administrative Specialist III is the advanced level of administrative work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies. Employees are assigned administrative responsibilities involving the development of solutions and alternatives to administrative problems and the resolution of administrative issues. Employees in this class may supervise assigned technical and clerical personnel to include lower-level Administrative Specialists.

Employees in this classification receive general supervision from a higher-level administrator.  Administrative Specialist III is differentiated from the lower levels in the Administrative Specialist series in terms of the amount of responsibility given to workers, the technical complexity of the work, and the degree of independence allowed by the supervisor.

Position allocation in the Administrative Specialist III classification is determined on the basis of relative job evaluations among similarly functioning positions. The job evaluation factors include: qualifications; nature and purpose of personal contacts; nature of recommendations, commitments, decisions, and conclusions; creative thought; responsibility for planning; responsibility for administration; and nature of supervision received.

Analyzes and interprets data, information and situations, and makes recommendations when data does not conform to established standards, policies or laws;

Assists in the administration of an assigned program, the supervision of an operational unit within an agency and in the preparation of final reports and suggested recommendations for the improvement of the agency or its programs;

Consults with program heads and administrative officials regarding policies, trends, and interpretation of data and program needs;

Researches and compiles data, as directed;

Prepares statistical tables, charts and reports, work-flow charts, staffing patterns, and organizational charts;

Assists in the planning and implementation of new or revised programs, procedures, practices, and organizations;

May provide assistance to a higher-level administrator in the formulation and preparation of an agency’s budget, or portions of the budget;

May be responsible for a program;

May supervise assigned technical and clerical personnel to include lower-level Administrative Specialists;

Performs other related duties.

Knowledge of English usage;

Knowledge of reference and research methods, and techniques used in collecting, compiling, and organizing data and information;

Knowledge of the nature and function of organizations, organization charts, staffing patterns and work-flow diagrams;

Knowledge of basic statistical procedures and techniques;

Ability to conduct studies and analyses of agency programs, procedures, and organizations;

Ability to prepare and present reports and sound recommendations for improvements;

Ability to establish and maintain effective working relationships with co-workers and the general public;

Ability to collect, compile, code, edit, classify and tabulate statistical and qualitative data;

Ability to apply elementary statistical techniques such as frequency distribution and calculation of medians and means;

Ability to ascertain information by personal contact;

Ability to prepare and present ideas and information clearly and concisely;

Ability to prepare organizational charts, staffing patterns, and work-flow charts.

Education: Graduation from an accredited high school or possession of a high school equivalency certificate.

Experience: Two years of experience performing administrative staff, clerical, clerical technical, or secretarial work. 

Notes:

1. Candidates may substitute 30 college credit hours from an accredited college or university for each year of the required experience.

2. Candidates may substitute U.S. Armed Forces military service experience as a non-commissioned officer involving staff work requiring regular use of independent judgment and analysis in applying and interpreting rules and regulations in accordance with agency laws and policies on a year-for-year basis for the required experience.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies. Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.

This classification is assigned to Bargaining Unit G, Engineering, Scientific and Administrative Professionals classes.  As provided by the State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.    

Employees in this classification are eligible to receive overtime compensation. An employee who works more than the normal workweek is entitled to be compensated for that overtime as provided by the State Personnel and Pensions Article, Section 8-305, Annotated Code of Maryland.