State of Maryland

An Agency Budget Specialist Trainee is the entry level of work preparing, presenting and executing agency budgets. Employees in this classification do not supervise other Agency Budget Specialists.

Employees in this classification receive close supervision from an Agency Budget Specialist Supervisor or other higher-level administrator.

Positions in this classification are evaluated using the classification job evaluation methodology. The use of this method involves comparing the assigned duties and responsibilities of a position to the job criteria found in the Nature of Work and Examples of Work sections of a class specification.

The Agency Budget Specialist Trainee, Agency Budget Specialist I and Agency Budget Specialist II are differentiated on the basis of degree of supervisory control exercised by the supervisor over these employees. The Agency Budget Specialist Trainee learns to perform duties under close supervision.  The Agency Budget Specialist I performs duties under close supervision at times and under general supervision at other times depending on the complexity of the specific duty being performed.  The Agency Budget Specialist II performs the full range of duties and responsibilities under general supervision.

Learns to prepare and distribute budget instructions to assigned units to provide baseline information and guidelines for unit budget submissions;

Learns to review unit budget submissions to determine adherence to established budgetary guidelines and procedures;

Learns to prepare draft budgets to delineate unit requests;

Learns to present budgetary information to agency executive management at agency-level budget hearings;

After the budget is approved by supervisor and agency executive management, learns to prepare the finalized budget for submission to the Office of Budget Analysis (OBA), Department of Budget and Management;

Learns to prepare testimony and provide background information to respond to inquiries from agency executive management, OBA budget analysts and members of the legislature;

Learns to monitor and approve expenditures by analyzing budgetary priorities and constraints;

Learns to prepare object transfers, budget amendments and supplemental requests to reconcile appropriations with actual and estimated expenditures;

Learns to prepare budgetary data that is included in monthly and quarterly statements of fund expenditures and balances and apprises agency management of budgetary status;

Learns to analyze past and present budgetary data to identify trends and to project budgetary needs;

Performs other related duties.

Ability to learn the principles and practices of business and public administration, budgeting and governmental appropriations accounting;

Ability to learn the analytical procedures and techniques and mathematical concepts used in developing and monitoring agency budgets;

Ability to learn the Maryland State capital and operating budget processes;

Ability to learn to interpret and apply laws, rules, regulations and policies related to agency budgets;

Ability to learn to apply various technical guidelines and methodologies in deciding among various alternatives for the resolution of budgetary issues;

Ability to learn to organize and present accurate and concise reports of findings, conclusions and recommendations related to agency budgets;

Ability to learn to use computers and the software related to the formulation and administration of agency budgets;

Ability to learn to establish and maintain effective working relationships with co-workers, agency program staff and analysts at State fiscal control agencies.

Class specifications are broad descriptions covering groups of positions used by various State departments and agencies.  Position descriptions maintained by the using department or agency specifically address the essential job functions of each position.  

This is a Skilled Service classification in the State Personnel Management System.  All positions in this classification are Skilled Service positions.  Some positions in Skilled Service classifications may be designated Special Appointment in accordance with the State Personnel and Pensions Article, Section 6-405, Annotated Code of Maryland.  

This classification is assigned to Bargaining Unit G, Engineering, Scientific and Administrative Professionals classes.  As provided by the State Personnel and Pensions Article, Section 3-102, special appointment, temporary, contractual, supervisory, managerial and confidential employees are excluded from collective bargaining.  Additionally, certain executive branch agencies are exempt from collective bargaining and all positions in those agencies are excluded from collective bargaining.  

Employees in this classification are eligible to receive overtime compensation. An employee who works more than the normal workweek is entitled to be compensated for that overtime, as provided by the State Personnel and Pensions Article, Section 8-305.   

This classification is one level in a Non-Competitive Promotion (NCP) series.    NCP promotions are promotions by which employees may advance in grade and   class level from trainee to full performance level in a classification series.  In   order to be non-competitively promoted to the next level in a NCP series, an   employee must: 1) perform the main purpose of the class, as defined by the   Nature of Work section of the class specification; 2) receive the type of   supervision defined in the class specification and 3) meet the minimum   qualifications of the classification.