Administrative Analyst

Performs a variety of complex journey-level administrative staff work related to the business, technological, and operational activities of a major administrative division.

Conducts complex administrative and management studies by collecting, analyzing, and compiling data related to areas such as administrative policies, procedures, processes, systems, reports, surveys, organizational structure, performance standards, facilities and equipment acquisition and utilization, staffing, budgeting, finance, contract and procurement, economic analysis, legislation, and educational and student programs and services; prepares reports and recommendations based on findings.

Resolves substantive problems and discrepancies and responds to non-routine inquiries related to the assigned administrative division.

Writes instructions, procedures, guides, and manuals involving the administrative, technological, and operational activities of the assigned administrative division.

Effectively utilizes the capabilities and functions of standard office software applications such as data management, spreadsheet, presentation, and word processing in completing assigned projects.

Effectively utilizes the capabilities of specialized software programs in the production of management information and reports.

Provides technical assistance and training to staff on matters related to the business, technological, and operational activities of an assigned administrative division.

Analyzes the possible effects of proposed laws and regulations, codes, and ordinances that affect the business, technology, and operational activities of the assigned administrative division.

Confers with District and college staff regarding assigned projects and makes recommendations based on findings.

Makes written and oral presentations on matters within their assigned area of responsibility to college executives, committees, and staff.

Prepares reports and correspondence containing descriptive, analytical, and evaluative content related to business and operational activities of the assigned administrative division.

Surveys and investigates practices, procedures, and methods in private firms and public jurisdictions in order to find solutions to problems or improvements in operations which can be applied to the business, technological, and operational activities of the assigned administrative division.

May analyze and make recommendations on budget requests and prepares budget proposals for assigned areas.

May supervise lower-level analysts, technical, and clerical support staff.

Performs related duties as assigned.

An Administrative Analyst analyzes and devises solutions to complex problems related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in a major administrative division. Employees in this class work at a journey-level and are expected to work independently and without immediate supervision.

 

A Senior Administrative Analyst performs the more difficult and complex studies and makes recommendations regarding organization, management planning, systems design,  work-flow and distribution, policy development, budgetary and fiscal matters, facilities and equipment evaluation and utilization, legislation, experimental programs, and other general administrative matters; supervises the activities of assigned lower-level analysts and clerical staff.

 

An Assistant Administrative Analyst performs professional administrative staff work of moderate complexity related to the analysis of systems and procedures, organization and management, work-flow and distribution, work simplification, and improvement in efficiency in a major administrative division. Employees are continuing to learn skills in preparation for promotion, but are expected to work without continuous review and supervision. 

General supervision is received from a classified or an academic administrator.  Immediate supervision may be exercised over assigned professional, technical, and clerical staff.

Knowledge of:

Principles, purposes, functions, policies, and practices of business and public administration, personnel management, planning and research, and organization and management

 

Current principles, practices, and theories of finance, business, and contracts law

 

Pertinent provisions of the State Education Code, collective bargaining agreements, Human Resources

 

Guides, and Board of Trustees and Personnel Commission rules, regulations, procedures, and policies

 

District business procedures, processes, and policies pertinent to assigned area

 

Principles of organizational systems design and analysis, office layout, report design, and records management

 

Research methods and techniques

 

Methods of statistical analysis and presentation

 

Techniques of data collection and analysis

 

Capabilities of computer systems, software, and hardware used in the business and operational activities of the assigned administrative division

 

Principles of training

 

Computer software such as word-processing, spreadsheet, database management, and desktop publishing

 

Ability to: 

Perform complex administrative staff work related to the business, technology, and operational activities of a major administrative division

 

Apply general principles of administration and management to specific problems

 

Interpret and apply laws, rules, regulations, policies, and procedures pertinent to assigned area

Collect and analyze complex data

 

Devise practical solutions to complex problems

 

Effectively utilize computer equipment, software, and management information systems in the performance of duties

 

Train and provide technical assistance to others

 

Prepare clear and concise reports

 

Work independently on assigned projects

 

Present complex technical information and issues in understandable terms both orally and in writing

 

Make presentations of technical and complex information in a group setting

 

Evaluate work methods and procedures

 

Plan and organize work to meet deadlines

 

Establish effective inter-personal communications and secure the cooperation of administrators in the implementation of District procedures

 

Learn specialized software applications

Education and Experience:

 
A. Graduation from a recognized four-year college or university preferably with a major in public administration, business administration, educational administration, management information systems, or closely related field AND three years of full-time paid professional-level experience in an administrative or staff position involving analysis of management, administrative, business systems and processes, or fiscal problems and the preparation of recommendations for their resolution.

OR

 

B. A master’s degree from a recognized four-year college or university with a major in public administration, business administration, educational administration, management information systems, or closely related field AND one year of full-time paid professional-level experience in an administrative or staff position involving analysis of management, administrative, business systems and processes, or fiscal problems and the preparation of recommendations for their resolution.

 

Special:

A valid Class "C" California driver's license may be required for some positions. Travel to locations throughout the District may be required for some positions.

• Medical and dental insurance and vision care plans are provided for employees and their dependents.
• A $50,000 life insurance policy is provided free of charge for each employee.
• New employees receive 12 full-pay days and 88 half-pay days of illness leave.
• At least 15 paid holidays per year.
• Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
• Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
• Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
• Employee Assistance Program

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.