College Financial Administrator

Recruitment #17-1121-001

Definition

Plans, organizes, and coordinates a college's fiscal activities which involves the areas of accounting and financial reporting.

Typical Duties

Acts as custodian of and is responsible for the accounting of all funds generated at a college or allocated to a college.

Directs all accounting functions of a college bookstore and other auxiliary operation units.

Controls and accounts for associated student financial operations and maximizes the utilization and investment of funds; guides student officers in their responsibilities serving in an advisory capacity.

Determines availability of funds prior to approving expenditures utilizing the encumbrance procedure, accounts for departmental budgets, accumulates and reports basic payroll data, supervises the input of data to the budget and accounting system, and analyzes and reconciles data base information.

Directs and supervises the operations of a college's business office staffed with professional, supervisory, technical accounting, and clerical staff; may supervise a payroll timekeeping and reporting unit, personnel unit, purchasing unit, and fiscal aspects of farm functions.

Plans, organizes, and supervises a college's accounts payable and accounts receivable functions.

Assists in the implementation of new or revised computerized systems that affect the assigned areas of responsibilities.

Develops and/or directs the preparation of periodic and special fiscal reports, statements, summaries, and projections.

Utilizes integrated financial and accounting management information systems in the review and processing of accounting and financial data.

Recommends changes within the assigned organizational units and to procedures in order to ensure cost effective and timely accomplishment of goals and objectives.

Provides technical advice to college staff, managers, and administrators on areas such as accounting, budget maintenance, personnel and payroll, and purchasing.

Accounts for all class related departmental funds such as purchases for production accounts, student material fees, sales of services to the public, and admission sales for theatrical or athletic events.

Acts in a fiduciary capacity for scholarship grants of the United States government, the State of California, and trust funds of associations, companies, and individuals.

Acts in the capacity of an agent for the Los Angeles Community College District and the State of California for the purpose of collecting, accounting, securing, and transmitting fees paid by students and others; collects and disburses District funds from non-tax sources.

Responsible for college revolving fund and disburses funds incidental to sundry purchases within the framework of District policy.

Receives, secures, and accounts for funds deposited by employee organizations and special projects approved by the District.

Directs and/or assists in the preparation, implementation, monitoring, analysis, and control of the annual budget, as assigned.

May oversee the inventory management of a college.

May oversee the receiving function of a college.

May supervise bookstore operations Performs related duties as assigned.

Distinguishing Characteristics

A College Financial Administrator supervises and performs professional-level accounting and related fiscal activities at a college. The assigned organizational units include the business office, bookstore, and Associated Student Organization’s financial operations as well as additional areas such as a payroll timekeeping and reporting unit, personnel unit, purchasing unit, and fiscal aspects of the farm functions, and other functions.

 

 

A Supervising Accountant supervises assigned professional, supervisory, and clerical employees and applies a thorough knowledge of principles and practices of governmental accounting in analyzing and resolving complex operating problems, and is responsible for preparing the more difficult accounting statements and reports.

Supervision

General supervision is received from a classified administrator.  Technical supervision is received from a District finance administrator or his/her designee.  General supervision is exercised over professional, supervisory, technical accounting, and clerical staff.

Class Qualifications

Knowledge of:

 

Principles, practices, procedures, and theories of accounting with emphasis on governmental accounting

 

Accounting and fund accounting techniques

 

Budget, disbursement, auditing methods, and financial analysis

 

Accounting systems and fiscal management

 

Office practices, procedures, and management techniques 

 

Operating units of a college

 

Federal, state, and local laws, ordinances, codes, regulations, and policies affecting accounting and financial systems

 

Purchasing methods related to college related functions

 

Finance and investments policies, regulations, and practices

 

Current trends and developments in accounting and financial related fields

 

Organization, functions, and inter-relationships of operating units of the District

 

Principles of supervision and training

 

Organization and management of records

 

Capabilities of computer applications, systems, and hardware used in fiscal management

 

Ability to:

 

Plan, schedule, and coordinate a variety of accounting and financial related activities of a college

 

Develop controlling methods for college service functions and plan and coordinate auditing operations

 

Plan, organize, schedule, and direct the work of assigned staff

 

Review records and analyze and interpret accounting data, draw conclusions, and make recommendations

 

Apply and interpret pertinent laws, rules, regulations, and policies related to accounting and financial systems

 

Provide leadership and technical assistance to others

 

Communicate effectively both orally and in writing

 

Effectively utilize computer equipment, software, and management information systems in the performance of duties

 

Prepare clear and concise reports and accounting and financial statements

 

Train others in accounting and financial practices and procedures

 

Organize work to meet critical deadlines

 

Evaluate work methods and performance

 

Establish and maintain effective relationships with the public, vendors, and District staff

 

Learn specialized software applications used in accounting and financial systems

Entrance Qualifications

Education:

Graduation from a recognized four-year college or university with a major in accounting, business administration, economics, finance, or a related field; OR a valid license to practice as a Certified Public Accounting in California.

Experience:

Four years of full-time paid professional level financial and accounting experience. Two years of the required experience must have been in a supervisory capacity. Experience in governmental accounting is desirable.

Special:

A valid Class "C" California driver's license may be required for some positions. Travel to locations throughout the District may be required for some positions.

Benefits

  • Medical and dental insurance and vision care plans are provided for employees and their dependents.
  • A $50,000 life insurance policy is provided free of charge for each employee.
  • New employees receive 12 full-pay days and 88 half-pay days of illness leave.
  • At least 15 paid holidays per year.
  • Vacation days accrue annually beginning at 10 days and increasing incrementally to 24 days depending on years of service with the District. Vacation days for management and confidential positions begin at 15, 20, or 24 days.
  • Other paid time off includes: bereavement leave, personal necessity leave, court subpoena, and jury duty.
  • Employees become members of the Public Employees Retirement System. Employees are also covered by Social Security.
  • Employee Assistance Program

Selection Process

The examination process may consist of one or more parts which may include a training and experience evaluation, written test, performance test and/or oral interview.

Reasonable Accommodations

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about his or her ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, he or she should always apply for a position and request reasonable accommodation at the appropriate time.

 




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