Los Angeles Community College District

Under the general direction of the Vice Chancellor/Chief Facilities Executive, is responsible for planning, organizing, coordinating, evaluating, and directing the operations of the Facilities Planning and Development Division involving projects funded by non-bond money sources.

Plans and directs assigned business activities of the Facilities Planning and Development Division which include the areas of:

• Facilities planning and design
• Facilities renovation and improvement
• Facilities construction
• Facilities funding sources, including grants and other state/federal funding programs
• Environmental sustainability, including systems for efficient energy management and carbon reduction
• Computer assisted facilities management
• Real Estate/Leasing
• Resource development
• Transportation coordination
• District wide standards for selected facility materials
• Facilities procurement initiatives
• Strategic planning, long range planning and data planning
• Facilities record management

Coordinates the District-wide program of facilities utilization analysis, long-range facilities planning, facilities design, scheduled maintenance, hazardous materials removal, and other related programs for which the District may receive funding.

Reviews the submission and tracking of the Capital Outlay Program, Scheduled Maintenance Program, Hazardous Materials Removal Program, Five Year Capital Construction Plan, Space Inventory, and other state or federal programs.

Serves as a resource to the State Chancellor’s Office staff, the Division of the State Architect, other state and local agencies, District staff, and the community regarding assigned facilities issues.

Advises the Vice Chancellor/Chief Facilities Executive through oral and written reports of objectives, critical problems, analyses, achievements, improvement recommendations, and on requirements and restrictions of laws, rules, and policies affecting assigned areas.

Directs the maintenance of budgets and schedules for all assigned projects to ensure timely claiming of funds from the state.

Monitors assigned college, district, and project specific facilities expenditures to ensure appropriateness, accuracy, and completeness.

Develops and implements financial plans and controls for the facilities and construction funds of the District and the Facilities Planning and Development Division.

Directs the maintenance of the department’s web site and archives of as-built plans, soil reports, legal site descriptions, environmental reports, Environmental Impact Reports and College Master Plans.

Coordinates efforts with various city and state offices, agencies and groups to obtain timely action on matters such as building permits, zoning changes, and environmental impact reports.

Reviews and/or develops proposals for new or revised legislation, regulations, and controls affecting the assigned facilities program of the District.

Directs the coordination of construction planning activities with District staff regarding purchasing, contracts, insurance and occupational safety.

Coordinates with the accounting and information technology staff the maintenance and modification of computerized records, management information systems, and controls to ensure the efficient processing of invoices and claims for assigned programs.

Directs and prepares correspondence, reports, and presentations regarding assigned facilities programs of the District including Board agenda items.

Informs and advises staff in the department and at the Colleges regarding regulatory issues and updates of new laws regarding public works, scheduled maintenance, and hazardous substances removal.

Represents the Facilities Planning and Development Division on designated matters at District-wide meetings.

Acts on behalf of the Vice Chancellor/Chief Facilities Executive on designated matters or in the event of their absence.

Directs and reviews assigned phases of non-bond personnel management including training, safety, evaluation and discipline.

Performs related duties as assigned.

An Associate Vice Chancellor of Facilities Planning and Sustainability assists the Vice Chancellor/Chief Facilities Executive in the overall administration of the business affairs of the department involving non-bond funded projects and assumes responsibility for the Vice Chancellor/Chief Facilities Executive in the event of their absence or in the exercise of delegated responsibilities and authorities.

An Associate Vice Chancellor of Capital Construction assists the Vice Chancellor/Chief Facilities Executive in the overall administration of the District’s bond capital construction program and assumes responsibility for the Vice Chancellor/Chief Facilities Executive in the event of their absence or in the exercise of delegated responsibilities and authorities.

A Vice Chancellor/Chief Facilities Executive is the executive responsible for all aspects of the District’s Facilities Planning and Development Division including oversight of the capital construction program funded by bond measures and other sources, and technical direction of college facilities management activities.

General direction is received from Vice Chancellor/Chief the Facilities Executive. General supervision is exercised over assigned professional, technical and general support staff. Functional supervision is exercised over contract architects, engineers, and contractors.

Knowledge of:

Principles, methods, and practices of educational facilities administration with particular reference to facilities planning, architectural design, facilities renovation and modernization, and structural, mechanical, and electrical engineering

Legal and administrative policies, practices, and processes of local, state, and federal agencies which impact facilities planning and development

Principles and practices of organization, management, and personnel administration

Principles of project controls

Principles of sustainability and utility management programs

Principles of energy conservation and carbon reduction technology

Principles of construction technology, construction management, and construction scheduling

Business and labor relations policies and practices of the construction industry

Sources of funding for higher education facilities projects

Principles of budgetary planning, preparation, and management

Principles of supervision, team building, and training

Capabilities of management information systems that relate to facilities planning, budgeting, scheduling, and reporting particularly with multiple funding sources

Ability to:

Plan and direct an assigned integrated program of facilities planning, design, construction and sustainability

Comprehend and evaluate complex architectural and engineering designs, plans, and specifications

Evaluate the effectiveness of organization, staffing procedures and related matters

Develop and implement operating changes required to achieve goals and objectives

Recognize the critical elements of problems, develop and evaluate data, and determine solutions

Collect and analyze data and present effective oral and written reports

Direct the activities of others engaged in various technical activities

Effectively utilize management information systems in the performance of duties

Provide leadership and technical assistance to others

Integrate technology into business decisions and operations

Prepare effective written and oral communications and presentations

Maintain high levels of professional integrity, judgement, and commitment

Foster trust and confidence, earn support from internal and external constituencies through principled leadership

Successfully navigate and thrive in a multi‐college context through persuasion, consensus, and effective communication

Actively contribute to a culture of constructive collaboration and innovation with colleagues

Anticipate conditions, plan ahead, establish priorities, and meet schedules

Act independently and promptly to situations and events

Establish and maintain effective working relationships with a diverse pool of officials of public and private organizations, administrators, staff, and the general public

Motivate, direct, train, and develop others

Stimulate teamwork and promote cohesiveness to achieve departmental goals

Travel to off-site meetings

Education:

A bachelor’s degree from a recognized college or university, preferably with a major in engineering, facilities management, facilities planning, construction management, or a related field. An advanced degree in one of the aforementioned majors is desirable.

Experience:

Five years of recent, full-time, paid, professional-level experience in a senior facilities management position with responsibility for an integrated capital construction, facility management and sustainability program for an organization employing 500 or more employees. Experience must have included the supervision of staff, which included professional-level employees. Public agency experience is desirable.

Special:

A valid Class “C” California driver's license must be obtained within 10 days of establishing residency in the State of California.

Travel to locations throughout the District is required.

Our class specification generally describes the duties, responsibilities, and requirements characteristic of the position(s) within this job class. The duties, responsibilities, and requirements of a particular position within this class may vary from the duties of other positions within the class.

In accordance with the Americans with Disabilities Act (ADA), the Los Angeles Community College District provides reasonable accommodation to qualified individuals with covered disabilities on a case-by-case basis throughout the application, examination, and hiring processes and throughout employment. If an individual is in doubt about their ability to perform the duties and responsibilities of a position or possession of any other requirement noted in a class specification or job announcement, they should always apply for a position and request reasonable accommodation at the appropriate time.