Hillsborough County Civil Service Board

Bulletin-CONTRACTS MANAGER (AFFORDABLE HOUSING)(L/D) Bulletin

CONTRACTS MANAGER (AFFORDABLE HOUSING)(L/D)

Recruitment #A0744-M0-o16603

Date Opened:

11/6/2009 11:59:00 AM

Filing Deadline:

11/20/2009 11:59:00 AM

Salary:

$46,238.00 - $73,424.00/year

Department:

AFFORDABLE HOUSING OFFICER

Job Type:

Open Recruitment

Employment Type:

Full-Time

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MAJOR FUNCTION

Performs duties managing the analysis and development of contracts, bids, and requests for proposals.

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

Prepares and authors contract documents including Inter-local agreements, inter-department Letters of Understanding, Land Use Restriction Agreements, Promissory/Mortgage Notes and other documents related to multi and single family housing and related services pursuant to the HOME, CDBG, SHIP & NSP regulations.

Analyzes and evaluates awarded contracts for compliance with federal, state and/or County requirements.

Develops and enhances contractor performance through the provisions of oversight and technical assistance, as required.

Provides on-going monitoring and oversight of contract performance, prepares internal reports on results and issues corrective actions when needed.

Ensures the timely negotiation, execution, and routing of contracts through review and approval including authoring of BOCC agenda items for approval.

Assists with the development and implementation of contract administration plan and contract tracking system.

Provides recommendations to management on necessity for contract amendments or extensions and prepares necessary modifications including revision to scope of work, adjustments to project schedules, budget realignments, or notice of termination, as needed.

Represents the Department at pre-bid and pre-construction meetings and provides training and direction on federal wage determination and labor standard provisions.

Processes, verifies, and approves�payment contract reimbursement requests and Davis-Bacon related projects payroll documents.

Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

Considerable knowledge of County, State and Federal laws, guidelines and requirements governing contract structure, procedure and content.
Considerable knowledge of federal equal employment opportunity requirements as applicable to contracting.
Working knowledge of formats and styles used in legal documents.
Working knowledge of the principles and practices of accounting.
Ability to read, understand and interpret legal documents.
Ability to communicate effectively both orally and in writing.
Ability to work effectively with others.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

Graduation from an accredited four year degree granting college or university; and
Two years of experience in the preparation or monitoring of contracts, six months of which must be�relating to Federal or State affordable housing and community development programs (i.e. HOME, CDBG, SHIP, OR NSP).

OR

A Master's Degree from an accredited college or university; and
One year of experience in the preparation or monitoring of contracts, six months of which must be�relating to Federal or State affordable housing and community development programs (i.e. HOME, CDBG, SHIP, OR NSP).

OR

Graduation from high school or possession of a GED Certificate; and
Four years of experience in the preparation or monitoring of contracts, six months of which must be�relating to Federal or State affordable housing and community development programs (i.e. HOME, CDBG, SHIP, OR NSP).

REQUIRED DOCUMENTATION AT TIME OF APPLICATION

If you believe that you qualify for this position based upon education or training you have received, you will be required to provide a copy of your official college transcripts or copy of diploma from the accredited college/university, and/or a copy of a certificate indicating your successful completion of any required training, before your qualifications will be evaluated.

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Note: If you will be faxing copies to the Civil Service Office, please include your full name and last four digits of your social security number, and fax the required documents to (813) 272 - 5620.

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BENEFITS

SELECTION PROCESS

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Application Screening (Civil Service Office)
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Performance Exam, if required (Civil Service Office)
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Written Exam, if required (Civil Service Office)
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Establish List (Civil Service Office)
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Department Selection Interviews (Hiring Agency)
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Background Investigation (Hiring Agency)
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Job Offer (Hiring Agency)

CONCLUSION

SPECIAL NOTE: (Limited Duration) The position to be filled is limited duration. The person hired receives all rights and benefits of the classified service except the right of tenure.

VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

DRUG-FREE WORK PLACE: The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County. They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.

EXAMINATION: Applicants will be competitively rated on the basis of their training and experience.

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