Hillsborough County Civil Service Board

Bulletin-OFFICE ASSISTANT II (NON STANDARD HOURS) Bulletin

OFFICE ASSISTANT II (NON STANDARD HOURS)

Recruitment #A0106-AA-c16494

Date Opened:

10/30/2009 11:59:00 AM

Filing Deadline:

11/13/2009 11:59:00 AM

Salary:

$24,752.00 - $39,270.00/year

Department:

FACILITIES MANAGEMENT

Job Type:

Closed Promotional

Employment Type:

Full-Time

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Bulletin

MAJOR FUNCTION

Performs a variety of advanced clerical tasks, including maintenance of file systems, logs and records; and typing, and compiling information to assist in the efficient accomplishment of support activities.

MAJOR DUTIES

Note: The following duties are illustrative and not exhaustive. The omission of specific statements of duties does not exclude them from the position if the work is similar, related, or a logical assignment to the position. Depending on assigned area of responsibility, incumbents in the position may perform some or all of the activities described below.

Maintains basic manual and automated file systems or assists in the maintenance of a large, complex system. Codes, classifies, posts and compiles information for use by others.

Receives, verifies and registers documents; assigns file number and affixes seal as appropriate. Reviews forms, documents and other materials for accuracy and completeness.

Provides assistance to staff and public as required.

Responds to inquiries and searches files for requested information.

Compiles data, computes and verifies figures.

Maintains logs and records of equipment, inventory, costs, services performed, documents received, and charges to be assessed; may also maintain employee attendance and leave records.

Operates office equipment such as adding machines, copiers, telephones, shredders, and postage meters.

Operates data processing equipment.

Types forms, vouchers, requisitions, invoices, notices, schedules, legal documents, and other materials; types from rough drafts or combines data from multiple sources.

Trains, provides guidance, and reviews work of others for completeness and accuracy.

Performs other clerical duties such as photocopying; ordering and issuing supplies; and sending, receiving, sorting, and distributing mail.

Maintain custody of supplies and other property.

Performs other related duties as required.

KNOWLEDGE, SKILLS, & ABILITIES

Working knowledge of general office policies, procedures and practices.
Working knowledge of English grammar, punctuation and spelling.
Ability to proof own work and the work of other clerical personnel.
Ability to perform accurate computations and verification of data.
Ability to coordinate the work of other clerical employees; ability to instruct new employees.
Ability to work effectively with others.
Ability to operate data processing, word processing and other office equipment.
Ability to type.
Ability to use a computer and related software.

MINIMUM QUALIFICATIONS

Note: Minimum Qualifications MUST be attained before the recruitment ending date.

Graduation from high school or possession of a GED Certificate; and
Two years of clerical experience; and
A passing score on a written test.

OR

An Associate's Degree from an accredited college or university; and
One year of clerical experience; and
A passing score on a written test.

OR

Graduation from high school or possession of a GED Certificate; and
Successful completion of an accredited secretarial or business and office technology training program; and
One year of clerical experience; and
A passing score on a written test.

REQUIRED DOCUMENTATION AT TIME OF APPLICATION

If you believe that you qualify for this position based upon education or training you have received, you will be required to provide a copy of your official college transcripts or copy of diploma from the accredited college/university, and/or a copy of a certificate indicating your successful completion of any required training, before your qualifications will be evaluated.

Note: If you will be faxing copies to the Civil Service Office, please include your full name and last four digits of your social security number, and fax the required documents to (813) 272 - 5620.

SELECTION PROCESS

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Application Screening (Civil Service Office)
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Performance Exam, if required (Civil Service Office)
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Written Exam, if required (Civil Service Office)
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Establish List (Civil Service Office)
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Department Selection Interviews (Hiring Agency)
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Background Investigation (Hiring Agency)
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Job Offer (Hiring Agency)

CONCLUSION

SPECIAL NOTE: The position to be filled, as a result of this recruitment, will require working non-standard (shift) hours.

VETERANS' PREFERENCE: Preference will ONLY be entitled upon initial appointment for eligible veterans and eligible spouses of veterans. Documentation to support entitlement to preference MUST be provided at the time of application.

DRUG-FREE WORK PLACE: The employers of Hillsborough County have implemented a drug-free workplace and all offers of employment are conditioned on job applicants successfully passing a drug test.

NOTE: Depending on the agency of employment, individuals hired may be required to review Hillsborough County driving eligibility criteria and acknowledge their understanding of its provisions.

NOTE: Employees are required to participate in the response/recovery activities related to emergencies/disasters affecting the County. They are required to work in their normal job duties or other activities within their skills and capabilities. Proper compensation will be made in accordance with existing rules and procedures.

EXAMINATION: Examination may be administered at the time of application, depending on qualifications. Test information is available at the Reception Branch, Hillsborough County Civil Service Office. This information must be obtained in person and it is the applicant's responsibility to obtain it, if desired.

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