Election Office Manager

This level is responsible for managing the operations of an Election Office including the overall election process and providing a variety of administrative support services such as budget, accounting, payroll, fiscal control, human resources, and procurement. 

Selective Requirements must be met in addition to the job requirements.  Applicants who do not possess the selective requirement will not be qualified.

• Six months experience in using an automated financial management information system to ensure proper application of accounting policies and practices.

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.

• Applies agency laws, rules, regulations, policies and procedures in processing and maintaining election and voter registration information.
   
• Registers state residents to vote to include verifying proof of residency and entering election and voter registration information in database.
   
• Arranges for polling locations, coordinates the appointment, training and assignment of election and registration officers and state agency staff, and mobile registration activities and schedules.
   
• Gathers and compiles information from various sources to provide voters, the public, candidates and political party representatives with informational materials about election and voter registration processes.
   
• Answers questions and provides information to the public, candidates and political party representatives regarding election laws, rules and regulations, registration requirements and campaign filing requirements.
   
• Tracks, monitors and conducts follow up to ensure effective resolution.
   
• Prepares reports and maintains records on election and voter registration activities.

JOB REQUIREMENTS for Election Office Manager
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

1. Six months experience in office management which includes managing, directing and coordinating office operations to ensure efficient operation of the office and analyze and recommend improvements in work flow and office procedures.
2. Six months experience in accounting support which includes performing financial transactions such as classifying, computing, verifying, recording/posting, reconciling, audit/examination, summarizing financial data, and compiling reports.  
3. Six months experience in interpreting laws, rules, regulations, standards, policies and procedures.
4. Six months experience in staff supervision of two or more employees which includes to plan, assign, review, discipline, recommend hire, promotion, termination and administer performance plans and reviews.
5. Six months experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.  
6. Knowledge of budget development which includes analyzing financial data and making long and short range plans and projections.

To learn more about the comprehensive benefit package please visit our website at http://ben.omb.delaware.gov/

The application and supplemental questionnaire are evaluated based upon a rating of your education, training and experience as they relate to the job requirements of the position.  It is essential that you provide complete and accurate information on your application and the supplemental questionnaire to include dates of employment, job title and job duties.  For education and training, list name of educational provider, training course titles and summary of course content.   Narrative information supplied in response to the questions must be supported by the information supplied on the application including your employment, education and training history as it relates to the job requirements.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at www.delawarestatejobs.com.

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.