Skip to Page Content
Delaware.gov  |  Text Only Governor | General Assembly | Courts | Elected Officials | State Agencies
  Photo: Featured Delaware Photo
 
 
  RSS   Phone Numbers   Mobile   Help   Size   Print   Email
Office of Management and Budget   :   Human Resource Management  >>  Employment Services  >>  Delaware State Jobs  >>  Return to DEL Career Opportunities


Administrative Specialist II

Recruitment #081513-MAAA02-20800

Opening Date:8/16/2013
Closing Date:8/22/2013 11:59:00 PM
Type of Recruitment: Open Competitive
Salary:Yearly: $27,458.00/Min - $34,323.00/Mid
Pay Grade: 8
Shift Hours:8:30 a.m. - 4:30 p.m.
Employment Type: Actual Vacancy
Employment Term: Regular
Agency:Family Court
Location(s): New Castle County Courthouse: (500 N. King Street, Wilmington, DE, 19801)
Contact Name:Human Resources
Contact Phone:302-255-2692

 Go Back   View Benefits

SUMMARY STATEMENT

This is the second level administrative specialist work organizing and coordinating administrative activities in support of a variety of operational areas. Positions assigned to this level report to an administrator typically responsible for a program area involving several functional areas or a statewide program operating from a central office for which the incumbent performs support services of a diverse and complex nature.

ESSENTIAL FUNCTIONS

Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
  • Applies agency laws, rules, regulations, policies and procedures in maintaining and  processing agency information.
     
  • Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
     
  • Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
     
  • Assures effective coordination of operational functions.
     
  • Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
     
  • Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation. 
     
  • Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
     
  • Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
     
  • May oversee or supervise lower level employees. 

JOB REQUIREMENTS

JOB REQUIREMENTS for Administrative Specialist II
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:

  1. Six months experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.
  2. Six months experience in data collection which includes collecting, compiling and maintaining data from multiple sources such as files, records, databases, customers, staff or others.
  3. Six months experience in creating reports which includes combining and presenting data from multiple sources in an organized format.
  4. Six months experience in using standard computer software programs for word processing, spreadsheets or databases.

CONDITIONS OF HIRE

Criminal background check:  A satisfactory criminal background check is required as a condition of hire.  The recruiting agency may require the applicant to pay for the criminal background check as part of the conditional offer of hire.

Union:  As a condition of accepting employment, the person selected for this position shall join and pay dues to the labor organization or may, instead not join but pay a service fee no greater than the dues.  The labor organization has been elected by employees as their representative for collective bargaining and other work related purposes.

BENEFITS

To learn more about the comprehensive benefit package please visit our website at http://ben.omb.delaware.gov/

SELECTION PROCESS

The application is evaluated based upon a rating of training and experience.

Once you have submitted your application on-line, all future correspondence related to your application will be sent via email.  Please keep your contact information current.  You may also view all correspondence sent to you by the State of Delaware in the “My Applications” tab at www.delawarestatejobs.com.

ACCOMMODATIONS

Accommodations are available for applicants with disabilities in all phases of the application and employment process.  To request an auxiliary aid or service please call (302) 739-5458. TDD users should call the Delaware Relay Service Number 1-800-232-5460 for assistance.  The State of Delaware – An Equal Opportunity and Affirmative Action Employer.

 
site map   |   about this site   |    contact us   |    translate   |    delaware.gov