Administrative Analyst

*This classification receives an additional 10% compensation added to the base salary when assigned as the LAFCO Executive Officer.

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.   Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Applications will only be accepted on-line.  

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Failure to submit the Supplemental Questionnaire will result in disqualification.

LAFCo Executive Officer
The Alameda Local Agency Formation Commission (LAFCo) is pleased to offer an excellent opportunity for an experience management and planning professional to conduct the day-to-day business of the Commission serving as their Executive Officer.

Alameda LAFCo
Alameda LAFCo provides oversight over local governments to make Alameda County a great place to live and work by balancing the preservation of agriculture and open space with the provision of sustainable municipal services.  The broad goals of the agency are to ensure the orderly formation of local government agencies, to preserve agricultural and open space lands, and to discourage urban sprawl.LAFCo is a state mandated local agency that oversees boundary changes to cities and special districts, the formation of new agencies including incorporation of new cities, and the consolidation of existing agencies.

Visit the Alameda LAFCO website to learn more www.acgov.org/lafco

The Position
The LAFCo Executive Officer is responsible for administering the day-to-day business of the Commission including supervision of staff, and reviewing and analyzing all proposals.  The incumbent will perform administrative, technical, statistical and management analysis and make recommendations on technical and complex fiscal, policy, and programmatic issues and requests.

Example of Duties
The following are the duties performed by this classification and the incumbent may perform other related duties.

• Prepares staff analyses, reports, proposes findings and other agenda materials for the LAFCo Commission such as boundary proposals, sphere of influence amendments, and municipal service reviews.
• Reviews and comments on regional plans, city general plans, and environmental reviews.
• Acts as a liaison with state/local agencies and special districts, the public and community groups.
• Reviews, reports and makes recommendations on state legislation
• Calls and notices Commission meetings in accordance with the LAFCo policies and procedures.
• Prepares mailings, filing, publishes and keeps records of agendas, notices and other required official documents on behalf of the LAFCo Commission.
• Assists in mapping and GIS
• Coordinates with legal counsel on legal issues and other matters that may require opinion from counsel.
• Responds to inquiries and provides information and technical assistance to interested public agencies and individuals.
• Providing supporting fiscal services such as the management of LAFCo financial accounts, processing of payment of Commission charges and expenses, and the preparation of required reports.

Administrative Analyst:

Either I

The equivalent of one year of full-time experience in the class of Assistant Administrative Analyst or any equivalent or higher paying class in the Alameda County classified service that will demonstrate possession of the core competencies/knowledge and abilities described below (non-classified service includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts),

AND

The equivalent of one additional year of full-time experience in a position requiring the use of the core competencies/knowledge and abilities described below.

Or II

Possession of a Baccalaureate degree from an accredited college or university, and the equivalent of two years of verifiable full time experience performing professional-level analytical work, with primary responsibility for performing duties in one or more of the following functional areas: administrative policy analysis, legislative analysis, economic analysis, budgetary analysis, complex financial/fiscal analysis and reporting, development/administration and management of contractual agreements and grants.

Or III

Possession of a graduate degree (Master's degree or higher) from an accredited college or university; and the equivalent of one year of verifiable full time experience performing professional-level analytical work, with duties equivalent in one or more of the following functional areas: administrative policy analysis, legislative analysis, economic analysis, budgetary analysis, complex financial/fiscal analysis and reporting, development/administration and management of contractual agreements and grants.

SUBSTITUTION OF RELEVANT EDUCATION FOR EXPERIENCE (applies to Minimum Qualification pattern #II ABOVE ONLY):
Unless otherwise provided for in the examination bulletin: a) all applicants seeking to use education as a substitution for the required experience as defined in pattern #2 below must submit a transcript with their application for consideration; b) County of Alameda employees seeking to use substitution pattern # 1 below must submit proof of completion of the LDP with their application.

1. For current County of Alameda employees, graduation from the County’s Leadership Development Program (LDP) may substitute for up to six months of qualifying experience.

2. Applicants who possess a baccalaureate or graduate degree and have completed 30 semester/45 quarter units of coursework from an accredited college or university in specialized subject matter areas such as public or business administration, management, business law, contract law, public policy, urban studies, economics, statistical analysis, finance, accounting or a closely related field of study may substitute this specialized coursework for six months of the required experience.

SUBSTITUTION OF QUALIFYING WORK EXPERIENCE FOR REQUIRED EDUCATION (applies to Minimum Qualification pattern #II ABOVE ONLY):

1. Applicants who possess an Associate degree, or who have completed a minimum of 60 semester/90 quarter units from an accredited college or university, may substitute additional qualifying work experience as described above for up to two years of the required baccalaureate-level education. One year (equivalent of 2080 hours) of additional qualifying experience as defined above in Minimum Qualifications pattern # II will be considered equivalent to 30 semester units/45 quarter units. The completed course work leading to the Associate degree must be in college-level academic areas related to the essential functions of this job classification and leading toward possession of a baccalaureate degree from an accredited college or university.

SPECIAL REQUIREMENTS

• Incumbents in this classification may be required to represent the County Administrator and/or the County Administrator’s Office on some evenings and weekends.
• Incumbents may be assigned lead responsibilities for some short or long term projects.
• Incumbents in this classification may be required to work some evenings and weekends.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

CORE COMPETENCIES, KNOWLEDGE, SKILLS AND ABILITIES

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this classification.

• Principles and practices of public administration, organization, and management.
• Research techniques and sources of information and data applicable to public sector programs and services.
• Statistical and analytical techniques.
• Fiscal and financial analytical practices and principles. Spreadsheets and databases to manage and analyze data.
• Excellent analytical, organizational and management skills.
• Strong oral and written communication skills; including the ability to make clear and concise presentations.
• Take initiative, be innovative, and follow through on projects.
• Establish and maintain effective interpersonal relations.
• Identify research and gather relevant information from a variety of sources.
• Read and interpret complex written materials, policies, regulations and requirements.
• Formulate conclusions and/or alternatives and develop effective recommendations.
• Prepare well-organized and accurate documents such as reports, memos, and correspondence.
• Effectively manage multiple priorities that may have conflicting time frames and identify and communicate solutions.
• Learn to make effective use of information and reports from software and systems related to performance of the duties of this classification.
• Recognize and demonstrate the application of appropriate business and political acumen.
• Be flexible to changing conditions and circumstances with short notice.

THE EXAMINATION WILL CONSIST OF THE FOLLOWING 3 STEPS:

1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process.
3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:	Monday, April 2, 2018
Review of Applications for Minimum Qualifications:	April 9, 2018
Review of Supplemental Questionnaire for Best Qualified:	April 20, 2018
Oral Examination:	May 7, 2018

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Well-Being

• Medical – HMO & PPO Plans
• Dental – HMO & PPO Plans
• Vision or Vision Reimbursement
• Share the Savings
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage for eligible employees)
• Accidental Death and Dismemberment Insurance 
• County Allowance Credit
• Flexible Spending Accounts - Health FSA, Dependent Care and Adoption Assistance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Voluntary Benefits - Accident Insurance, Critical Illness, Hospital Indemnity and Legal Services
• Employee Assistance Program

For your Financial Future

• Retirement Plan - (Defined Benefit Pension Plan)
• Deferred Compensation Plan (457 Plan or Roth Plan)

For your Work/Life Balance

• 11 paid holidays
• Floating Holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Catastrophic Sick Leave
• Employee Mortgage Loan Program
• Group Auto/Home Insurance
• Pet Insurance
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you.

All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs.

You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.
Sam Gee, Personnel Services Manager
Human Resource Services, County of Alameda
510-267-9492


Alameda County is an Equal Opportunity Employer