Procurement and Contracts Supervisor (Promotional)

YOU MUST BE AN ALAMEDA COUNTY EMPLOYEE TO APPLY

THIS IS A NEW PROMOTIONAL ASSEMBLED EXAMINATION. The eligible list resulting from this examination will cancel any existing list and may last approximately one year but can be extended. Qualified applicants must be current county employees and have completed the equivalent of six months of continuous service following a regular appointment in the Alameda County classified service (non-classified includes the District Attorney’s Office, the Medical Center, and the Superior Court) by Monday, August 29, 2016. A regular appointment does not include provisional, TAP (Temporary Assignment Pool), or STEP-UP appointments.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted. Applications will only be accepted on-line.

THE AGENCY

Alameda County's General Services Agency delivers a host of support services to County departments and agencies. These services fall into several major categories: Technical — architectural, engineering, energy and hazardous materials management; Building Maintenance — building maintenance and repairs, janitorial services and minor remodeling and alterations; Construction — new facilities and major remodeling; Procurement — purchasing and contract administration; Fleet Services; Childcare Planning; Human Resources, Payroll, Information Systems and Parking Administration.

 

THE POSITION

Procurement and Contracts Supervisors work in the Procurement Department of the General Services Agency and report to the Manager, Purchasing Division. Positions allocated to this class will have supervisory responsibility over positions in the classes of Procurement and Contracts Specialists and Assistants, including responsibility for hiring, training, performance evaluations, discipline and grievance resolution. Incumbents have the responsibility for supervising the administration of the County's contracts. Procurement and Contracts Supervisors differ from the Procurement and Contracts Specialists II classification because of the Procurement and Contracts Supervisor’s supervisory responsibility. This class is distinguished from the next higher class of Manager, Purchasing Division in that the latter class is responsible for directing and supervising through subordinates the work of the entire purchasing division. The Manager, Purchasing Division also assists in the budget preparation for the department.

 

THE IDEAL CANDIDATE

In addition to meeting the minimum qualifications, the successful candidate will have strong analytical and communication skills and have demonstrated the ability to: 

• Guide direct reports to accomplish work objectives and to evaluate their performance;
• Act to effectively manage and administer contracts through subordinate staff;
• Identify problems, develop solutions and make effective decisions; 
• Accurately evaluate staff’s abilities and delegate tasks according to those abilities;
• Anticipate political issues to avoid potential conflict while effectively managing staff and resources;
• Guide and mentor direct reports by modeling a strong work ethic and demonstrating core values;
• Use outstanding organizational skills, including the ability to independently prioritize tasks and not only work on multiple projects simultaneously, but also be able to provide status updates on projects at a moment’s notice;
• Provide technical expertise in the field of Procurement and Contracts with an emphasis on public sector procurement.  

 

Either I

The equivalent of two years as a Procurement & Contracts Specialist II in the Alameda County classified service.

Completion of the Alameda County Management Academy “Management & Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

Or II

The equivalent of six years of full-time experience as a journey level Procurement professional. (A Bachelor's degree in Business Administration, Public Administration or a related field from an accredited college or university may be substituted for four years of the required experience.)

Certification:

Possession of a CPM (Certified Purchasing Manager), CPPO (Certified Public Purchasing Officer) or CPSM (Certified Professional in Supply Management) is desirable.


NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Effective business practices.
• Laws of contract and sales as applied to purchasing transactions, such as knowledge of the Uniform Commercial Code.
• Characteristics of the materials, supplies, and services used by large public agencies.
• Organizational management and familiarity with the procurement of different kinds of materials, supplies and services used by large public agencies.
• Principles and practices of purchasing for a public agency.
• Practices and methods of purchasing by specification and competitive bidding.
• Computer skills such as Microsoft Word, Excel, PowerPoint, Outlook, touch-typing and Internet searches.


Ability to:

• Supervise, manage, mentor, train and evaluate staff.
• Plan, organize and prioritize.
• Handle a wide variety of purchasing and supervisory tasks as may be assigned.
• Train staff to conduct complex value/cost analysis and negotiate purchasing contracts.
• Prepare and/or analyze complicated (e.g. highly technical or unusual) product specifications and complex, substantive contracts and requisitions.
• Train staff to analyze past purchasing practices, methods, and procedures and recommend new procedures.
• Accept increasing responsibility and demonstrate ability to develop on the job.
• Gather and analyze data.
• Reason logically, draw valid conclusions, and make appropriate recommendations.
• Participate effectively in conferences and individual interviews and speak effectively in public.
• Establish and maintain effective working relationships with others and gain their respect and confidence.
• Train staff to analyze and evaluate commodities of competitive bidders from vendors' descriptions or samples and award bids and contracts in accordance with established policy and law.
• Train staff to prepare accurate and concise product specifications.
• Work effectively with vendors, departments, and the general public.

 

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

• Medical – HMO & PPO Insurance
• Dental – PPO & DHMO Insurance  
• Vision
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage) 
• County Allowance (Employer Credit)
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Accident, Critical Illness & Hospital Indemnity
• Long Term Care Insurance
• Employee Assistance Program

For your Financial Future

• Short-term Disability Insurance
• Long-Term Disability Insurance
• Retirement Plan – (Defined Benefit Pension Plan)
• Deferred Compensation Plan

For your Work/Life Balance

• 11 paid holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Group Auto/Home Insurance
• Commuter Benefits Program
• Group Legal
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

 

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

 

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox.  If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

 

Elaine Lemi, Human Resources Analyst

Human Resource Services, County of Alameda

(510) 272-6434; E-Mail: elaine.lemi@acgov.org

www.acgov.org/hrs

 

Alameda County is an Equal Opportunity Employer