Real Estate Projects Manager (Portfolio Management)

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended.  

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Postmarks are not accepted.  Applications will only be accepted on-line.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Applications will only be accepted on-line. Postmarks are not accepted.  Failure to submit the Application or Supplemental Questionnaire will result in disqualification

THE AGENCY

The mission of the General Services Agency (GSA) is to provide high quality, cost effective, and timely support services for County departments and other public agencies, so they can better serve the public and business community. GSA delivers a host of support services to County departments and agencies. These services fall into several major categories: Technical — architectural, engineering, energy and hazardous materials management; Building Maintenance — building maintenance and repairs, janitorial services and minor remodeling and alterations; Construction — new facilities and major remodeling; Procurement — purchasing and contract administration; Fleet Services; Childcare Planning; Human Resources, Payroll, Information Systems and Parking Administration.

Our Agency is working on many programs to make it easier for vendors to do business with the County. This GSA web-site, with its interactive capabilities and upcoming electronic procurement and commerce enhancements, is one step in that direction. Another new and exciting program is County’s Small, Local, and Emerging Business Program (SLEB) which promotes economic growth for the County community.   

THE POSITION

Under general direction, to plan, coordinate, and supervise the acquisition, disposition, management, operation, maintenance, and repair of certain County buildings and leased properties; and to perform other related duties.

IDEAL CANDIDATE

In addition to meeting the minimum qualifications stated below, the ideal candidate will have demonstrated a track record of success in the following areas:

-Demonstrated skills in the use of current technology to maintain and manipulate data.  Knowledge of Computer-Aided Facility Management (CAFM) and Computer-Aided Design (Auto-CAD) is essential.  

-Outstanding achievement in the field of Portfolio Management with an emphasis on office furnishings/products and space planning that includes knowledge of Building Owners and Managers Association (BOMA) space standards, space measuring and space classification.  Basic knowledge of the Uniform Building Code (UBC) and general fire codes is critical. 

-Ability to gather information regarding clients’ needs to make quality decisions resulting in clients’ ability to conduct effective business.  

-Monitors processes to achieve accuracy in space plan analyses, database maintenance and detailed reports. 

-Effective time management demonstrated by efficient organization, prioritization and scheduling as well as timely completion of assigned duties. 

-Proficient in the management of multiple projects simultaneously and effective coordination with multiple County departments. 

-Possesses leadership qualities necessary to lead project teams to reach goals.  Communicates with team members and shares knowledge with them to produce results.  

-Works as a collaborative partner with all stakeholders.   

For Portfolio Management Division:

The equivalent of eight years of full-time paid experience in space management or asset management (which included monitoring space inventory, preparing capital investment plans and overseeing repair and alteration expenditures). At least one year of this experience must have included financial analysis AND four years experience in the implementation and daily operation of Computer aided Facilities Management Systems (CAFM). (Possession of a Bachelor’s degree from an accredited college or university may be substituted for four years of the non CAFM required experience.)

Completion of the Alameda County Management Academy “Management and Supervision Certificate Program” may substitute for six (6) months of the required qualifying experience.

License:

Valid California Motor Vehicle Operator's license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

The most suitably qualified candidates will possess the following competencies:

Knowledge of:

• Documents used in commercial real estate transactions.
• Real Estate from owner’s perspective including principles and practices of effective commercial property management.
• Proper methods and practices of selecting, leasing and acquiring properties for County use.
• Budget development and tracking, cost control procedures, financial forecasting and fiscal analysis.
• Construction issues related to tenant improvement work.
• Space and furniture planning.
• Configuring office furniture systems.
• Financial forecasting and fiscal analysis; financing mechanisms and debt instruments.
• Project management methods and procedures.
• Planning including plan development, implementation and maintenance.
• Computer Aided Facilities Management Systems (CAFM).

Ability to:

• Negotiate effectively.
• Manage projects.
• Draft and interpret lease terms, purchase contracts, and financing agreements.
• Read blueprints and maps.
• Perform complex analysis including financial analysis.
• Evaluate commercial real estate appraisals.
• Solve problems quickly and effectively.
• Develop and maintain effective working relationships with employees, other County departments, property owners, tenants, contractors, and the general public.
• Handle conflict effectively.
• Use computer programs for financial modeling and word processing.
• Communicate effectively orally and in writing on legal, financial and administrative topics.
• Analyze data, drawing logical conclusions.
• Coordinate work projects, developing and maintaining harmonious working relationships.
• Develop management information reports including data base management.
• Use Computer Aided Facilities Management Systems (CAFM).

THE EXAMINATION WILL CONSIST OF the following steps: 1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process. 2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.  CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.  We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.  The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

*Revised as of 5/20/2015

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing.   Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs  

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

-Medical – HMO & PPO Insurance

-Dental – PPO & DHMO Insurance  

-Vision

-Basic Life Insurance  

-Supplemental Life Insurance (with optional dependent coverage) 

-County Allowance (Employer Credit)

-Health Flexible Spending Account

-Dependent Care Flexible Spending Account

-Accident, Critical Illness & Hospital Indemnity

-Long Term Care Insurance

-Employee Assistance Program

For your Financial Future

-Short-term Disability Insurance

-Long-Term Disability Insurance

-Retirement Plan – (Defined Benefit Pension Plan)

-Deferred Compensation Plan

For your Work/Life Balance

-11 paid holidays

-Vacation and sick leave accrual

-Vacation purchase program

-Management Paid Leave**

-Group Auto/Home Insurance

-Commuter Benefits Program

-Group Legal

Guaranteed Ride Home

-Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)

-Employee Discount Program (e.g. theme parks, cell phone, etc.)

-Child Care Resources

-1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Lindsay Pipkins, Human Resources Analyst I
Human Resource Services, County of Alameda
510-272-6393

Alameda County is an Equal Opportunity Employer