Supervising Librarian II

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Applications will only be accepted on-line.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted.  Failure to submit the Supplemental Questionnaire will result in disqualification.

 

NOTE: This recruitment has been extended to September 28, 2015 to include a Branch Manager opportunity

ABOUT THE ALAMEDA COUNTY LIBRARY

The Alameda County Library provides library services from ten branch libraries in the cities of Albany, Dublin, Fremont, Newark and Union City and the unincorporated communities of Castro Valley and San Lorenzo. Outreach services are provided through the Bookmobile, the Literacy Program, the Senior Outreach Program, and the County Jails.

The County Library was established in 1910 and is governed by the Alameda County Board of Supervisors. The Alameda County Library Advisory Commission advises County Librarian Carmen Martinez and the Board of Supervisors on library services.

The County Library is funded primarily by local property taxes, with additional revenue from State grants and contracts with cities for additional open hours and services. The Board of Supervisors allocates a portion of a utility users and business license tax which is collected only in the unincorporated areas of the County to the Library for service to the unincorporated areas. The Alameda County Library Foundation and active Friends or Library League groups in each community support library programs and services.

THE POSITION

Under general direction at the higher level and under general supervision at the lower level, plans, directs, coordinates and supervises the work of a Branch Library or a major unit within the public or technical services division of the County Library, or has staff advisory responsibility for the development and coordination of system-wide library service programs and collections; trains, supervises, and evaluates staff assigned to work within the branch or unit; assists in the development and implementation of Library policies, procedures and service delivery programs with the system and to the public; and performs related duties as required.

 

DISTINGUISHING FEATURES

Supervising Librarian II’s are expected to perform the full range of duties under general direction. This class is distinguished from Supervising Librarian III’s, who are assigned to one of two areas; either managing the Fremont Main Library, its satellite branches, and the responsibility of supervising a substantially larger staff through at least two subordinate supervisors or; the Branch Manager of Extension Services which is distinguished from Supervising Librarian II positions by its responsibility for managing three or more distinct public service programs which provide direct services throughout the County Library service area rather than to one community.

The current openings are for a manager of the cataloging unit, as well as a branch manager. However, this list will also be used to fill any other openings for Supervising Librarian II position that may open management.

 THE IDEAL CANDIDATE

In addition to meeting the minimum qualifications listed below, the ideal candidate will have demonstrated a successful track record in the following:

• Implementing change management and building key relationships.
• Outstanding background coordinating library programming and events.
• A keen understanding of social media and new technology that may affect the library system.
• Superior command of oral and written communication.
• Being action-oriented and making good, data-driven decisions.
• Successfully motivating and interacting with direct reports.
• In depth knowledge of Library collections, cataloging standards and collection management

NOTE: The following are the duties performed by employees in this classification. However, employees may perform other related duties at an equivalent level. Each individual in the classification does not necessarily perform all duties listed.

1. Plans and directs the day-to-day operation of a primary community library or major unit within the library; selects and evaluates staff; supervises professional, paraprofessional, and/or clerical staff responsible for public or system supported services; interprets and applies library policies and procedures.

2. Initiates and maintains contact with members of the community, including City Councils and City Officials, library support groups, service organizations and agencies. As delegated by the County Librarian, has primary responsibility for working with appointed citizen commissions and committees in their assigned communities. Arranges visits for members of the community to the library, speaks to organizations about library services; prepares publicity on library activities; promotes the use of the library within the community.

3. Assesses branch or unit needs for staffing, materials, furnishings and equipment; submits budget requests to meet public or support services objectives.

4. In cooperation with Service Coordinators, orients and trains new staff in service programs; plans and implements specialized public and support services programs.

5. Manages a major unit or units, which may include responsibility for cataloging, collection development and selection, older adult services or web services; develops training programs for public; may serve as an advisor to public services staff in the development of various electronic databases or formats for presentation and access to information.

6. In children’s services at the Fremont Library, supervises professional and/or paraprofessional staff providing services to children; plans and presents programming for children; interprets children’s services to the public, to organizations and educational institutions, and promotes the use of the library within the community.

Either I

The equivalent of three years full-time experience as a Librarian II or an equivalent or higher-level librarian class or the equivalent of one-year full-time experience as a Supervising Librarian I in the Alameda County classified service (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts

Or II

The equivalent of four years recent, full time, responsible professional level library experience, including the equivalent of one-year full-time supervisory responsibility in a library

Possession of a master’s degree in Library Science awarded by an American Library Association accredited college or university is highly desirable and may be substituted for one year of recent, full-time, responsible professional library experience for either qualifying path.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles and practices of delivering library services via emerging technologies Public library programs and their relationship to community needs
• Principles and practices of supervision and management
• Library materials and formats in general use
• Library Automation applications and practices
• Printed and digital information resources
• Library business methods, procedures, and practices
• Current technical services trends and practices
• Budgeting principles and practices
• Practical applications of library automation and circulation functions
• Tools and trends of collection and cataloging
• Popular materials, books and authors in several fields
• Community awareness
• Resource management

Ability to:

• Implement system-wide policies, procedures and services
• Establish courses of action for self and others to ensure that work is completed efficiently
• Problem solve and analyze
• Demonstrate a willingness to commit to one’s work and to invest one’s time, talent, and best efforts in accomplishing organizational goals
• Make decisions, exercise judgment, and set priorities
• Generate innovative solutions in work situations; trying different and novel ways to find opportunities
• Keep the organization’s vision and values at the forefront of associate decision making and action
• Exercise interpersonal sensitivity while working effectively with individuals of diverse cultures, interpersonal styles, abilities, motivations, or backgrounds
• Communicate effectively, both orally and in writing
• Use personal computer hardware and software such as Microsoft Word, Excel, Outlook, Windows, and Publisher
• Make presentations to the public on library services and materials
• Identify opportunities and take action to build strategic relationships with community groups and members
• Classify and catalog library materials in various formats
• Demonstrate effectiveness when experiencing major changes in work responsibilities or environment

The examination will consist of the following steps:  1) A review of candidates' applications to verify possession of minimum requirements;  2) Those candidates who possess the minimum requirements for the position will move onto the next step in the examination process which is a  review of the Supplemental Questionnaire to determine the best qualified - only the most suitably best qualified candidates will be invited to the oral interview process; 3) the final test component which is an oral examination interview which will be weighted as 100% of the candidates' final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit.  Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position.  Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position.  Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance.  The following dates are tentative and subject to change based on the needs of the Agency:  

 TENTATIVE SELECTION PLAN:  

Deadline for Filing	5:00pm, Monday, September 28, 2015
Review of Minimum Qualification	October 7, 2015
Supplemental Questionnaire Review for Best Qualified	October 20, 2015
Oral Interview Exam	November 5-6, 2015

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*  

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

 For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs.

HC:sle-Rev.11/79
JGS:ab-Rev.3/86
JGS:db-Rev. 9/90
JGS:pb-Rev. 12/92
Old document: 0385h
Revised 6/97
SP:cla
New document: Jobspecs/4176
ys/5/01
CSC Date: 8/20/97
DS:cs Revised (Combined) Supervising Librarian I and Supervising Librarian II 4/11/11
CSC Date: 5/18/11

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

• Medical – HMO & PPO Insurance
• Dental – PPO & DHMO Insurance  
• Vision
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage) 
• County Allowance (Employer Credit)
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Accident, Critical Illness & Hospital Indemnity
• Long Term Care Insurance
• Employee Assistance Program

For your Financial Future

• Short-term Disability Insurance
• Long-Term Disability Insurance
• Retirement Plan – (Defined Benefit Pension Plan)
• Deferred Compensation Plan

For your Work/Life Balance

• 11 paid holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Group Auto/Home Insurance
• Commuter Benefits Program
• Group Legal
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. All notices are generated through an automated email notification system. Replies to the email box are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.  

Nicole Lewis-Bolton, Human Resources Analyst
Human Resource Services, County of Alameda
510-272-6468    Nicole.Lewis-Bolton@acgov.org

Alameda County is an Equal Opportunity Employer