Supply Clerk II

This is a new, assembled examination. The eligible list resulting from this examination will cancel any existing list and may be valid for approximately one year, but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing (Tuesday, October 6, 2015). Applications will only be accepted online.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing (Tuesday, October 6, 2015). Failure to submit the Application and Supplemental Questionnaire will result in disqualification.

VACANCIES

There are currently vacancies in the Probation Department, the Social Services Agency and the General Services Agency. This recruitment may also be used to establish an eligible list for other Supply Clerk II vacancies throughout Alameda County.

 

THE POSITION

Under general supervision, orders, issues, delivers, receives and warehouses supplies and equipment; maintains manual and computerized inventory records regarding minimum stock levels and rates of usage; moves furniture, office supplies and equipment within or between a County agency or department. May operate a variety of stock or warehouse moving equipment or be responsible for an Agency Copy Center; performs other related duties as required.

The class of Supply Clerk II is the advance journey-level class and positions allocated at this level are assigned supply functions for a majority of the work that fall within at least one of the following criteria:

1. Interdepartmental or county-wide receiving, storing and distributing supply duties and responsibilities.

2. Working in a storeroom/stockroom, office or warehouse environment: Loading and unloading whole truck loads of goods; redistributing existing large inventories within warehouses; issuing and wrapping bulk items for deliveries.

3. Supply duties and responsibilities that are assigned for a specialized inventory, such as personal computer/automation equipment, office furniture, supplies, food, including food service supplies, vaccines, court exhibits, blank county warrants, which require incumbents to exercise judgment and discrimination significantly beyond those required of Supply Clerks I in the proper receipt, storage, security or issuance of goods.

4. In an agency/department, assigned overall technical supply responsibility for inventory control of capital equipment and minor repairs of equipment or acts as lead worker over 2 or more FTE supply personnel.

This class is distinguished from the next higher one of Storekeeper I in that while the Supply Clerk II may have lead responsibility, the Storekeeper I class is considered the first full supervisory level in the storekeeping series.

 

THE IDEAL CANDIDATE

In addition to meeting the minimum qualifications listed below, the ideal candidate will have demonstrated a successful track record of:

• Proven experience in a warehouse environment utilizing hand tools, power tools, dollies, hand trucks, baler, compactors and forklifts. In addition, demonstrated expertise in moving, assembling and disassembling modular cubicles and work stations is highly desired.
• The ability to learn new tasks and work techniques and the ability to immediately apply these newly learned practices to daily tasks.
• Excellent communication skills with the ability to assist staff and external customers with information pertaining to equipment needs, repairs, pick up of materials and distribution of supplies.
• The ability to accurately complete work and tasks while paying close attention to all details.
• The ability to work effectively with team members and establish good working relationships with personnel within other county departments to ensure that tasks are completed in a timely manner.
• The ability to provide superior customer service demonstrated by anticipating the customer’s needs and providing accurate information and services.
• Flexible individual who quickly adapts to changes in work environment and work assignments and effectively works through obstacles and challenges.
• The ability to resolve work issues in a calm manner while paying close attention to established work deadlines.

For a detailed listing of the position of Supply Clerk II duties, please see the complete job description at the following link: Supply Clerk II Job Specification.

Either I

The equivalent of one year of full-time experience in the class of Supply Clerk I or an equivalent or higher level class in the Alameda County classified service. (Non-classified includes District Attorney’s Office, Hospital Authority, and the Consolidated Courts.)

Or II

The equivalent of one year full-time experience in receiving, storing, and issuing of supplies, or in clerical work involving stock or equipment inventory control or fiscal recordkeeping.

License:

Possession of a valid California Motor Vehicle Operator’s license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

The most suitably qualified candidates will possess the following competencies:

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification.

Knowledge of:

• Techniques of receiving, storing, and issuing supplies.
• Stacking and inventory control systems.
• Workplace Safety techniques.
• Characteristics of various commodities.
• Operation of warehouse equipment.
• Basic automation/computer-input functions.

Abilities:

• Computing mathematical problems.
• Understanding and following written and oral instructions.
• Handling and manipulating heavy/bulky objects up to 75 lbs.
• Moving furniture, office equipment and other heavy objects.
• Interacting courteously with co-workers and the public.
• Keeping complex and detailed records.
• Working independently with minimal supervision.
• Making decisions using good judgment.
• Assigning training, monitoring and reviewing work when in lead capacity.
• Operating a variety of stock or warehouse moving equipment when part of assignment.
• Driving a motor vehicle.
• Operating, assembling and maintaining mechanical equipment.

THE EXAMINATION WILL CONSIST OF the following steps:

1) A review of candidates' applications and supplemental questionnaires to verify possession of the minimum qualifications by Tuesday, October 20, 2015.

2) All candidates meeting the minimum qualifications will be invited to take a written exam the week of November 16th. The written exam will be marked pass/fail.

3) Candidates who pass the written exam will be invited to participate in an oral examination the week of December 14, 2015, which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

 

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:	Tuesday, October 6, 2015
Review of Applications and Supplemental Questionnaires for Minimum Qualifications:	Tuesday, October 20, 2015
Written Examination:	Week of November 16, 2015
Oral Examination:	Week of December 14, 2015

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

• Medical – HMO & PPO Insurance
• Dental – PPO & DHMO Insurance  
• Vision
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage) 
• County Allowance
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Accident, Critical Illness & Hospital Indemnity
• Long Term Care Insurance
• Employee Assistance Program

For your Financial Future

• Short-term Disability Insurance
• Long-Term Disability Insurance
• Retirement Plan – (Defined Benefit Pension Plan)
• Deferred Compensation Plan

For your Work/Life Balance

• 11 paid holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Group Auto/Home
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Iona Childers, Human Resources Analyst
Human Resource Services, County of Alameda
Iona.Childers@acgov.org
510-272-6463
www.acgov.org/hrs

Alameda County is an Equal Opportunity Employer