Supply Clerk I

This is a new, assembled examination. The eligible list resulting from this examination will cancel any existing list and may be valid for approximately one year, but can be extended.

Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing (Tuesday, September 22, 2015). Applications will only be accepted online.

Supplemental Questionnaire: A properly completed Supplemental Questionnaire must be submitted with each application. Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing (Tuesday, September 22, 2015). Failure to submit the Application and Supplemental Questionnaire will result in disqualification.

VACANCIES

There are currently vacancies in the Probation Department and the Social Services Agency.  This recruitment may also be used to establish an eligible list for other Supply Clerk I vacancies throughout Alameda County.

 

THE POSITION

Under close supervision, orders, issues, delivers, receives and warehouses supplies and equipment; maintains manual and computerized inventory records regarding minimum stock levels and rates of usage; moves furniture, office supplies and equipment within a County agency or department; and performs other related duties as required.

 

IDEAL CANDIDATE

In addition to meeting the minimum qualifications listed below, the ideal candidate will have demonstrated a successful track record of having:

• Extensive experience with independent responsibility for the coordination of receiving and delivery of supplies and equipment for a large facility supporting a multi-location office environment.
• Excellent written and oral communication skills with the ability to assist staff and external customers with information pertaining to equipment needs, repairs and supplies.
• Demonstrated ability to work with effectively with team members and establish good working relationships with personnel within other County departments to ensure that work tasks are completed.
• Ability to accurately complete work and tasks while paying close attention to all details.
• Providing superior customer service demonstrated by anticipating customer’s needs and providing accurate information and services.
• Effective decision making with outstanding organizational skills and prioritization of tasks effectively and determining the best methods to complete assigned tasks.
• Collecting and gathering information to ensure accuracy for supplies and orders.
• Adhering to established safety expectations and guidelines.
• Proven experience with various equipment, such as forklifts, dollies, mail carts and cargo vehicles and trucks.

For a detailed listing of the position of Supply Clerk I duties, please see the complete job description at the following link: Supply Clerk I Job Specification.

Possession of the knowledge, abilities and license as listed below:

License:

Possession of a valid California Motor Vehicle Operator’s license.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

The most suitably qualified candidates will possess the following competencies:

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the “Examples of Duties” section of this specification. 

Knowledge of:

NOTE: The level and scope of the following knowledges and abilities are related to duties listed under the “Examples of Duties” section of this specification.

• Managing stock/commodities levels consistent with usage.
• Techniques of receiving, storing and issuing supplies, furniture and equipment stock.
• Workplace safety techniques.
• Basic automation/computer-input functions.

Abilities:

• Computing mathematical problems.
• Understanding and following written and oral instructions.
• Handling and manipulating heavy/bulky objects up to 75 lbs.
• Interacting courteously with co-workers and the public, vendors and delivery persons.
• Keeping neat and accurate records.
• Working under general supervision.
• Making decisions using good judgment.
• Driving a motor vehicle.
• Operating, assembling and maintaining mechanical equipment.
• Moving furniture, office equipment and other heavy objects.

THE EXAMINATION WILL CONSIST OF the following steps:

1) A review of candidates' applications and supplemental questionnaires to verify possession of the minimum qualifications by Tuesday, October 6, 2015.

2) All candidates meeting the minimum qualifications will be invited to take a written exam the week of October 26th.  The written exam will be marked pass/fail.

3) Candidates who pass the written exam will be invited to participate in an oral examination the week of November 16, 2015, which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components.

Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments may be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.

To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs

Applicants will be informed via email with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

TENTATIVE SELECTION PLAN

Deadline for Filing:	Tuesday, September 22, 2015
Review of Applications and Supplemental Questionnaires for Minimum Qualifications:	Tuesday, October 6, 2015
Written Examination:	Week of October 26, 2015
Oral Examination:	Week of November 16, 2015

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statutes. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statutes.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

• Medical – HMO & PPO Insurance
• Dental – PPO & DHMO Insurance  
• Vision
• Basic Life Insurance 
• Supplemental Life Insurance (with optional dependent coverage) 
• County Allowance
• Health Flexible Spending Account
• Dependent Care Flexible Spending Account
• Accident, Critical Illness & Hospital Indemnity
• Long Term Care Insurance
• Employee Assistance Program

For your Financial Future

• Short-term Disability Insurance
• Long-Term Disability Insurance
• Retirement Plan – (Defined Benefit Pension Plan)
• Deferred Compensation Plan

For your Work/Life Balance

• 11 paid holidays
• Vacation and sick leave accrual
• Vacation purchase program
• Management Paid Leave**
• Group Auto/Home
• Commuter Benefits Program
• Guaranteed Ride Home
• Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
• Employee Discount Program (e.g. theme parks, cell phone, etc.)
• Child Care Resources
• 1^st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page.

Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the job announcement for the recruitment for which you have applied.

Iona Childers, Human Resources Analyst
Human Resource Services, County of Alameda
Iona.Childers@acgov.org
510-272-6463
www.acgov.org/hrs

Alameda County is an Equal Opportunity Employer