Clerical Assistant (Services-as-Needed) TAP

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THIS RECRUITMENT HAS SPECIAL FILING INSTRUCTIONS. 

 BE SURE TO READ THIS BULLETIN ANNOUNCEMENT CAREFULLY.

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THIS RECRUITMENT HAS A LIMITED FILING PERIOD: 

Applications will only be accepted on-line, beginning Wednesday, January 28, 2015 at 8:30am through Friday, January 30, 2015, 5:00pm. 

On January 28, 2015 at 8:30am the "Click Here to Apply" button will appear on this page. 

The Temporary Assignment Pool (TAP) Program is administered by the Human Resource Services Agency.  The primary goal of TAP is to maintain a qualified and diverse candidate pool to provide temporary immediate, administrative and technical staffing support to all Alameda County departments. Temporary employees play a vital role at Alameda County and assist in fulfilling the County’s mission to enrich the lives of Alameda County residents through visionary policies, accessible, responsible, and effective services. The TAP program provides an avenue for temporary employees to gain valuable work experience. All candidates must have at least one year of full-time clerical experience. In addition, candidates with financial/accounting, legal, medical or information technology experience are encouraged to apply.

Bilingual persons who speak English and are also fluent in Spanish, Cantonese, Mandarin, Tagalog,Vietnamese, Khmer, Hindi, Japanese and Korean are especially encouraged to apply.

 

The TAP Program is seeking qualified candidates for the temporary clerical pool. Under supervision, incumbents are assigned a variety of general clerical duties to fill in for various temporary needs countywide.

DISTINGUISHING FEATURES

This class consists of positions that are filled on a temporary basis through the Alameda County Temporary Assignment Pool (TAP). Human Resource Services will be responsible for placing incumbents on assignments within departments and other agencies. Assignments may vary from a minimum of four hours and generally not exceed 18 months. The Clerical Assistant-SAN (TAP) differs from the Clerk Intermittent series in that the latter functions as an assistant to regular full-time clerical personnel whereas the former performs the full range of duties assigned to a regular county clerical position on a temporary basis.

The Clerical Assistant SAN (TAP) is designated as a 75-hour class.

The equivalent of one year of full-time clerical experience. Possession of the minimum qualifications does not guarantee placement in the pool.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

Desired Qualifications:

• Ability to type at a speed of at least 40 words per minute.
• Additionally, many assignments require proficiency in Microsoft Office Suite applications including Microsoft Word, Excel, and Outlook.
• Bilingual skills. Qualified bilingual candidates may be tested to demonstrate language proficiency.

 

Knowledge of:

• Modern office practices and procedures.
• Basic office automation and computer functions.
• Basic elements of correct English usage, grammar, spelling and punctuation.


Ability to:

• Interpret and apply rules and regulations.
• Follow written and oral instructions.
• Calculate basic mathematical problems.
• Adapt quickly to new work environments.
• Establish and maintain effective relationships with co-workers and the public.
• Communicate effectively orally and in writing.
• Maintain electronic and/or physical files and databases.
• Organize and prioritize.

1/28/2015 Examination Recruitment Bulletin Release

On 1/28/15 the examination recruitment bulletin will be released.  At that time, you may begin to submit applications.  All applications must be filled out according to the instructions.  Applications that are not fully completed or not completed following the instructions listed will not be considered.  Resumes in lieu of properly filled out applications will not be considered.  Only applications submitted electronically, via the County's online application system, by the final file date will be accepted.  Be aware that if you only complete an application template and fail to submit an application for this recruitment, your application will not be accepted.

1/30/2015 Final File Date for Applications

At 5:00 pm on 1/30/15 the online system will discontinue accepting applications.  Applications submitted after this date and time will not be accepted.  No changes, subtractions or additions can be made to the application once your applications has been submitted.

Applications will be reviewed on a continuous basis dependent upon current needs. Qualified candidates may proceed to a skills assessment on an ongoing basis. Candidates whose scores meet the required criteria will advance to an oral interview. Applicants may be asked to provide the names and phone numbers of at least five  professional work-related references. All eligible candidates’ application will be active for 12 months and the TAP program will contact you as needed.

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues.  To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

TAP employees may become eligible for medical and dental benefits upon the completion of a specified number of hours.  Additional benefits may be effective upon hire. Please see Employee Benefits Center for more information.

ADDITIONAL INFORMATION

DISASTER SERVICE WORKER

All government employees are disaster service workers as defined by California Government Code Section 3100.  In addition to everyday duties, employees have the added responsibility of helping throughout any disaster.

DMV EMPLOYER PULL NOTICE PROGRAM

All county employees who drive on county business are required to enroll in the California Department of Motor Vehicles Employer Pull Notice Program in an effort to promote driver safety.  Employees’ driver record reports will be released to the County Safety Officer in Risk Management to ensure that employees have valid driver’s licenses and are eligible to drive on county business.

 BACKGROUND INVESTIGATION

An applicant’s previous employment may be investigated.  Results of this investigation may be cause for disqualification.  Also, all convictions will be reviewed and may result in a request for additional information or termination of employment.  A conviction record will not necessarily disqualify an applicant from employment.  Each case will be given individual consideration, based on job-relatedness.

Alameda County is an Equal Opportunity/Affirmative Action employer.  Women, ethnic and racial minorities and persons with disabilities are encouraged to apply.  Applicants will be considered without regard to their race, color, religion, sex national origin, age, disability, sexual orientation, or any other non-job-related factor.

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add *@acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you. All email notices that will be sent to you will also be kept in your personal online application account.

You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to ensure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

 

Carla Ortiz, Human Resources Technician

TAP Program, Human Resource Services Department

(510) 208-4911

Carla.Ortiz@acgov.org

Alameda County is an Equal Opportunity Employer