Human Resource Services
Alameda Skyline

Principal Administrative Analyst

(Chief Budget Officer)

Recruitment #15-0255-01

Introduction

THIS IS A NEW ASSEMBLED EXAMINATION.  The eligible list resulting from this examination will cancel any existing list and may last approximately one year, but can be extended. Applications must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing.  Postmarks are not accepted.  Applications will only be accepted on-line.

Supplemental Questionnaire:  A properly completed Supplemental Questionnaire must be submitted with each application.  Applications and Supplemental Questionnaires must be in the possession of the Human Resource Services Department by 5:00 p.m. on the Last Day for Filing. Postmarks are not accepted.  Failure to submit the Supplemental Questionnaire will result in disqualification.

Applications will only be accepted on-line.

DESCRIPTION

The Chief Budget Officer ensures that Alameda County has the data to make sound financial decisions. As the Chief Budget Officer, your work is used by County leaders to make strategic decisions that affect the lives of thousands of County residents. A master juggler working on multiple projects at a time, you remain focused on the details while finding creative ways to tackle big picture challenges.

The Chief Budget Officer manages a team of professionals assembling, managing and presenting the County’s nearly $3 billion budget to the Board of Supervisors.  In this role, you will become an integral member of the County Administrator’s budget and finance team reporting to a Deputy County Administrator and working directly with the County departments that deliver critical services to County residents. 

You are a well-rounded top performer who will be a key contributor in a fast-paced, evolving environment and have a solid foundation in sophisticated budgeting and business strategy. Ultimately, you’re able to shape the direction and influence execution by working with senior leaders in the County. Your outstanding analytical skills, ability to foster relationships, focused prioritization, and clear and concise communication style will earn you a seat at the table. This is a highly influential role which will impact the decision and performance of a team managing the future of Alameda County.

Key Responsibilities:

Plan, organize and direct organization and systems in the major functional area of the County budget. Effectively and efficiently manages a team of professionals. Structure and communicate complex, ambiguous and potentially charged budget issues for the County management team.

The Ideal Candidate:

The ideal candidate will have a solid background in administrative and fiscal analysis, and demonstrated experience in budgeting, public policy, public finance and debt management as well as strong analytical, written and oral communication skills.  Successful candidates will possess a demonstrated track record of providing high quality public service with a commitment to the ideals of implementing visionary policies and practices that reinforce strong dedication to the community.
The ideal candidate will also possess the following critical attributes:

  • A strategic thinker who can determine long-term goals as well as identify and design the best approach for achievement.
     
  • Ability to identify and understand complex problems and concepts, apply logical thinking and quantitative methods of gathering and analyzing information, make decisions and exercise good judgment based on available data, design solutions to problems, formulate and articulate action plans proactively and collaboratively.
     
  • A solid leader who aligns the organization’s vision and values and manages work groups by inspiring and advising subordinates, facilitating goal accomplishment and tracking and evaluating performance to ensure success.
     
  • A great communicator and listener, quick and clear thinking, calm under pressure. The ability to continue to be effective, proactive and innovative while dealing with changing priorities and deadlines.
     
  • Highly focused and organized, managing a variety of complex projects while charting a course of action to ensure the successful completion of goals as they relate to the mission, vision and values of the organization.
     
  • Politically astute, possessing the skills necessary for identifying, navigating and successfully interacting within the dynamics of the organization while maintaining sensitivity to the competing needs of a wide variety of internal and external stakeholders.
     
  • An innovative thinker adept at identifying opportunities and taking action to build strategic relationships to help achieve business goals.
     
  • Flexibility; enthusiastically takes on new challenges in a dynamic County Administrator’s office.

Salary and benefits for this position are attractive and competitive for a position with this level of responsibility. To view the complete job description including the required minimum qualifications click on the link below: 

Principal Administrative Analyst Job Description

 

MINIMUM QUALIFICATIONS

Preferred qualifications:

  • MPA/MBA or other post-graduate degree.
  • Experience in a senior role managing complex budgets. 
  • Exceptional communication and interpersonal skills; comfort and experience with regularly presenting to senior management.
  • Excellent problem-solving and analytical skills and impeccable business judgment, with professional distinction in thought leadership and innovation.

To view the complete job description including the required minimum qualifications click on the link above.

NOTE: The Civil Service Commission may modify the above Minimum Qualifications in the announcement of an examination.

KNOWLEDGE AND SKILLS

CORE LEADERSHIP COMPETENCIES:
A Leader in Alameda County:

1. Demonstrates commitment to the County’s Mission, Credo, and Goals.
2. Is Visionary, Strategic, and Innovative, Working With Change.
3. Collaborates with other agencies and departments to meet overall countywide needs while leveraging financial and other resources.
4. Uses business acumen to build a strong organization that delivers results.
5. Uses interpersonal skills to communicate effectively.
6. Promotes personal and professional growth for self and others.
7. Provides the highest level of service delivery to diverse customers.
8. Works effectively as member and leader of diverse teams.

KNOWLEDGE AND ABILITIES

NOTE: The level and scope of the following knowledge and abilities are related to duties listed under the "Examples of Duties" section of this specification.

Knowledge of:

• Principles and practices of public administration and personnel management.
• Administrative and budgetary analysis.
• Public finance and governmental accounting.
• Federal, State, and local government roles and responsibilities.
• Public Relations and public information principles and techniques.
• Organizational analysis principles and techniques.
• Financial analysis.
• Leadership and team building principles and techniques.

Ability to:

• Effectively communicate orally and in writing.
• Evaluate competing alternatives and make informed recommendations.
• Analyze and problem solve.
• Provide leadership and supervision.
• Demonstrate interpersonal and cultural sensitivity.
• Be flexible.
• Plan and organize.
• Analyze the budget.
• Anticipate challenges and plan ahead to address them.
• Manage multiple and changing priorities.
• Understand and embody the County’s Core Leadership Competencies.

EXAMINATION COMPONENTS

THE EXAMINATION WILL CONSIST OF the following steps:
1) A review of candidates' applications to verify possession of minimum requirements. Those candidates who possess the minimum requirements for the class will move on to the next step in the examination process.
2) A review of candidates’ Supplemental Questionnaires to select the best qualified applicants to continue in the process. 
3) An oral interview which will be weighted as 100% of the candidate's final examination score. The oral interview may contain situational exercises.

CANDIDATES MUST ATTAIN A QUALIFYING RATING ON EACH PORTION OF THIS EXAMINATION.

We reserve the right to make changes to the announced examination components. Alameda County utilizes a Civil Service Selection System founded on merit. Such a system is competitive and based on broad recruitment efforts and equal opportunity for qualified applicants to test in an examination process designed to determine the qualifications, fitness and ability of competitors to perform duties of the vacant position. Many of our recruitments are targeted and specific to the needs of a current vacant position, in which case, the eligible list may be exclusively used for that current vacant position. Other recruitments many be more broadly used for both current and future vacancies, or for other alternate jobs with comparable scopes of work.To learn more about our recruitment and selection process, please visit the “What You Need to Know” section of our website, www.acgov.org/hrs.

Selection Plan

Applicants will be informed via e-mail with reasonable notice in advance of any examination process which will require their attendance. The following dates are tentative and subject to change based on the needs of the Agency:

 

TENTATIVE SELECTION PLAN:

Deadline for Filing:


Review of Minimum Qualifications:


Screening of Supplemental Questionnaire for Best Qualified:

Oral Interviews
:

 

 

5:00 pm, Tuesday, June 2, 2015


June 9, 2015

 

June 26, 2015

 

 

July 9, 2015

 

 

 

*WE RESERVE THE RIGHT TO MAKE CHANGES TO THE ANNOUNCED RECRUITMENT & SELECTION PLAN*

Alameda County and the Human Resource Services Department will make reasonable efforts in the examination and/or selection process to accommodate qualified individuals with disabilities and/or medical conditions in accordance/compliance with the State Fair Employment and Housing Act (FEHA), Federal Americans with Disabilities Act (ADA) Alameda County’s Reasonable Accommodation Policy and applicable statues. To request an accommodation due to a disability/medical condition during this or other phases of the examination/selection process, please contact the assigned Human Resources Representative listed on the job announcement before the last date of filing. Alameda County requires applicants to provide supporting documentation to substantiate a request for reasonable accommodation. In order to qualify for a reasonable accommodation, applicants must have a disability/medical condition pursuant to the ADA, FEHA and applicable statues.

For more information regarding our Reasonable Accommodation procedures, please visit our website, www.acgov.org/hrs

BENEFITS

Alameda County offers a comprehensive and competitive benefits package that affords wide-ranging health care options to meet the different needs of a diverse workforce and their families. We also sponsor many different employee discount, fitness and health screening programs focused on overall well being.  These benefits include but are not limited to*:

For your Health & Welfare Benefits

  • Medical – HMO & PPO Insurance
  • Dental – PPO & DHMO Insurance  
  • Vision
  • Basic Life Insurance 
  • Supplemental Life Insurance (with optional dependent coverage) 
  • County Allowance (Employer Credit)
  • Health Flexible Spending Account
  • Dependent Care Flexible Spending Account
  • Accident, Critical Illness & Hospital Indemnity
  • Long Term Care Insurance
  • Employee Assistance Program

For your Financial Future

  • Short-term Disability Insurance
  • Long-Term Disability Insurance
  • Retirement Plan – (Defined Benefit Pension Plan)
  • Deferred Compensation Plan

For your Work/Life Balance

  • 11 paid holidays
  • Vacation and sick leave accrual
  • Vacation purchase program
  • Management Paid Leave**
  • Group Auto/Home Insurance
  • Commuter Benefits Program
  • Group Legal
  • Guaranteed Ride Home
  • Employee Wellness Program (e.g. At Work Fitness, Incentive Based Programs, Gym Membership Discounts)
  • Employee Discount Program (e.g. theme parks, cell phone, etc.)
  • Child Care Resources
  • 1st United Services Credit Union 

*Eligibility is determined by Alameda County and offerings may vary by collective bargaining agreement.  This provides a brief summary of the benefits offered and can be subject to change.

** Non-exempt management employees are entitled to up to three days of management paid leave. Exempt management employees are entitled to up to seven days of management paid leave.

Conclusion

All notices related to County recruitments for which you have applied will be sent/delivered via email. Please add @acgov.org and alamedacountyHR@acgov.org as accepted addresses to any email blocking or spam filtering program you may use. If you do not do this, your email blocking or spam filtering program may block receipt of the notices regarding your application for recruitments. You are also strongly advised to regularly log into your County of Alameda online application account to check for notices that may have been sent to you.

All email notices that will be sent to you will also be kept in your personal online application account. You will be able to view all of your notices in your online application account by clicking on the "My applications" button on the Current Job Openings page. Please take the steps recommended above to insure you do not miss any notices about a recruitment for which you have applied. The County of Alameda is not responsible for notices that are not read, received or accessed by any applicant for a County recruitment.

NOTE: All notices are generated through an automated email notification system. Replies to the email box alamedacountyHR@acgov.org are routed to an unmonitored mailbox. If you have questions please go to our website at www.acgov.org/hrs. You may also contact the Human Resources Analyst listed on the bulletin for the recruitment for which you have applied.

Sam Gee
Personnel Services Manager
Human Resource Services Division-County of Alameda
510-267-9492 www.acgov.org